OpenText Directory Services - OpenText Core Digital Asset Management Integration and Automation

Common Integration Use Cases Between OpenText Directory Services and OpenText Core Digital Asset Management

OpenText Directory Services provides centralized identity, group, and access management, while OpenText Core Digital Asset Management manages approved digital assets such as images, videos, documents, and brand content. Integrated together, they help enterprises control who can access, approve, and distribute digital assets across teams and channels.

1. Centralized user and group provisioning for asset access

Use OpenText Directory Services as the master source for users, roles, and groups, and synchronize those identities into OpenText Core Digital Asset Management. This ensures marketing, legal, agencies, and regional teams automatically receive the correct access to asset libraries based on their directory group membership.

• Data flow: OpenText Directory Services to OpenText Core Digital Asset Management
• Business value: Faster onboarding and offboarding, fewer manual permission changes, reduced access risk

2. Role based access control for brand and campaign assets

Map directory groups to DAM roles such as contributor, reviewer, approver, and viewer. For example, only brand managers and legal reviewers can approve final campaign assets, while regional teams can only view and download approved versions.

• Data flow: Bi directional, with directory groups driving DAM roles and DAM usage policies informing access needs
• Business value: Stronger governance over sensitive assets and consistent enforcement of approval rules

3. Automated access removal when employees leave or change roles

When a user is disabled, moved to another department, or removed from a directory group in OpenText Directory Services, their access to OpenText Core Digital Asset Management is updated automatically. This prevents former employees or transferred staff from retaining access to restricted content.

• Data flow: OpenText Directory Services to OpenText Core Digital Asset Management
• Business value: Improved security, lower compliance exposure, less manual administration

4. External agency and contractor access management

Enterprises often need to grant temporary access to agencies, freelancers, or production partners. Directory Services can manage these identities and group memberships centrally, while DAM access can be limited to specific collections, projects, or expiration dates.

• Data flow: OpenText Directory Services to OpenText Core Digital Asset Management
• Business value: Controlled collaboration with third parties without exposing the full asset repository

5. Department specific asset libraries and permissions

Different business units such as marketing, product, HR, and corporate communications can be assigned separate directory groups that determine which DAM libraries they can access. This supports localized content governance, such as restricting HR assets to internal teams and product launch materials to approved stakeholders.

• Data flow: OpenText Directory Services to OpenText Core Digital Asset Management
• Business value: Better content segmentation, reduced accidental sharing, clearer ownership of assets

6. Approval workflow participation based on directory attributes

Use directory attributes such as job title, department, or region to route asset approval tasks in the DAM. For example, assets for a French campaign can be routed to the France marketing lead and local compliance reviewer, while global assets go to corporate brand governance.

• Data flow: OpenText Directory Services to OpenText Core Digital Asset Management
• Business value: Faster approvals, fewer routing errors, improved localization governance

7. Audit ready access reporting and compliance support

Combine directory identity data with DAM access logs to show who accessed, downloaded, or approved specific assets. This is useful for regulated industries that need evidence of controlled access to product images, legal documents, or customer facing content.

• Data flow: Bi directional, with identity context from Directory Services and activity data from DAM
• Business value: Stronger auditability, easier compliance reporting, better incident investigation

8. Single sign on for seamless asset discovery and reuse

Integrate authentication so users sign in once through the enterprise identity environment and then access OpenText Core Digital Asset Management without separate credentials. This improves adoption for teams that frequently search, preview, and reuse approved assets across campaigns and channels.

• Data flow: OpenText Directory Services to OpenText Core Digital Asset Management
• Business value: Better user experience, fewer password issues, higher reuse of approved content