OpenText Directory Services - Stibo Systems Integration and Automation

Common Integration Use Cases Between OpenText Directory Services and Stibo Systems

1. Synchronize user identities and group memberships for governed data access

Data flow: OpenText Directory Services ? Stibo Systems

Use OpenText Directory Services as the authoritative identity source to provision users, roles, and group memberships into Stibo Systems. This ensures that product managers, data stewards, and approvers receive the correct access based on their organizational role.

• Automates onboarding and offboarding of Stibo users
• Reduces manual access administration and security risk
• Supports role-based access control for master data workflows

2. Align organizational structure with data stewardship responsibilities

Data flow: OpenText Directory Services ? Stibo Systems

Synchronize departments, business units, and reporting structures from OpenText Directory Services into Stibo Systems to assign stewardship responsibilities by team or region. This is especially useful for global organizations managing product or customer data across multiple business units.

• Assigns data ownership by region, brand, or division
• Improves accountability for data quality and approvals
• Supports localized governance without duplicating user administration

3. Provision access to Stibo based on enterprise directory groups

Data flow: OpenText Directory Services ? Stibo Systems

Map enterprise directory groups to Stibo security roles so that users inherit the correct permissions automatically. For example, a marketing group can be granted read access to product attributes, while a master data team receives edit and approval rights.

• Standardizes access control across business functions
• Speeds up access requests and approval cycles
• Reduces the chance of overprivileged access

4. Feed approved master data ownership back to directory records

Data flow: Stibo Systems ? OpenText Directory Services

When Stibo is used to maintain authoritative ownership of product or customer domains, it can send stewardship assignments or governance attributes back to OpenText Directory Services. This helps keep directory records aligned with operational ownership and support structures.

• Keeps directory metadata consistent with business ownership
• Improves support routing and escalation paths
• Helps HR and IT teams maintain accurate role context

5. Enable approval workflows using directory-based approvers

Data flow: Bi-directional

Use OpenText Directory Services to identify approvers based on role, department, or location, and pass that information into Stibo workflow steps. Stibo can then route master data changes to the correct reviewers for validation before publication.

• Supports controlled product or customer data changes
• Reduces bottlenecks in approval routing
• Improves auditability of governance decisions

6. Support joiner mover leaver processes for master data platform access

Data flow: OpenText Directory Services ? Stibo Systems

As employees change roles or leave the organization, OpenText Directory Services can trigger updates in Stibo to adjust access, remove permissions, or reassign ownership of pending tasks. This is critical for maintaining governance continuity and compliance.

• Prevents orphaned accounts and stale permissions
• Ensures tasks are reassigned during role changes
• Strengthens compliance with internal control policies

7. Centralize identity governance for multi-team master data operations

Data flow: OpenText Directory Services ? Stibo Systems

In enterprises where multiple teams manage product, customer, or reference data, integrate both platforms to maintain a single view of who can access, edit, approve, and publish data in Stibo. OpenText Directory Services provides identity and group context, while Stibo enforces governance rules and workflow permissions.

• Creates consistent access governance across teams
• Improves transparency for audits and compliance reviews
• Supports scalable master data operations across business units

8. Accelerate onboarding for new data governance users

Data flow: OpenText Directory Services ? Stibo Systems

When new employees join data governance, merchandising, or customer operations teams, their directory profile can automatically provision the right Stibo access, default workspace, and role assignments. This reduces time to productivity and avoids manual setup delays.

• Shortens onboarding time for business users
• Ensures consistent access setup across regions
• Improves user adoption of Stibo workflows