OpenText Directory Services - Tenovos Integration and Automation

Common Integration Use Cases Between OpenText Directory Services and Tenovos

1. Centralized user provisioning for Tenovos access

Data flow: OpenText Directory Services ? Tenovos

Use OpenText Directory Services as the authoritative identity source to automatically provision Tenovos users, assign roles, and maintain group membership. When employees join, change teams, or leave, their Tenovos access is updated without manual admin work. This reduces onboarding delays, prevents orphaned accounts, and supports tighter access governance for marketing and content operations.

2. Role-based access control for content teams

Data flow: OpenText Directory Services ? Tenovos

Sync directory groups into Tenovos to control access by business function, such as brand managers, creative reviewers, legal approvers, and regional marketers. This enables precise permissioning for asset libraries, workflows, and publishing rights. The result is stronger compliance, fewer accidental edits, and faster collaboration across distributed teams.

3. Automated deprovisioning when employees exit or change roles

Data flow: OpenText Directory Services ? Tenovos

When a user is disabled or removed from a directory group in OpenText Directory Services, Tenovos access can be revoked automatically. This is especially valuable for agencies, contractors, and temporary staff who should lose access immediately after engagement ends. It improves security posture and reduces the risk of unauthorized asset use or content leakage.

4. Regional or business-unit content segregation

Data flow: OpenText Directory Services ? Tenovos

Map directory attributes or groups to Tenovos workspaces so users only see assets relevant to their region, brand, or business unit. For example, a global enterprise can separate North America, EMEA, and APAC content libraries while still using one Tenovos instance. This supports local autonomy without sacrificing centralized governance.

5. Identity-driven approval workflows for asset governance

Data flow: OpenText Directory Services ? Tenovos

Use directory group membership to route assets to the correct approvers in Tenovos, such as legal, compliance, or brand leadership. If a user belongs to a specific approval group in OpenText Directory Services, Tenovos can assign them the right workflow step automatically. This shortens review cycles and ensures the right stakeholders are involved based on organizational structure.

6. Secure access for external agencies and contractors

Data flow: OpenText Directory Services ? Tenovos

Manage external collaborators in OpenText Directory Services and synchronize only the approved identities into Tenovos with limited permissions. This allows marketing teams to share selected assets with agencies while maintaining strict control over download, edit, and publish rights. It simplifies partner onboarding and reduces the administrative burden of manual account setup.

7. Audit-ready user and access governance

Data flow: Bi-directional, with OpenText Directory Services as system of record for identity and Tenovos returning access activity

Combine directory records with Tenovos usage data to support access reviews and compliance reporting. Security and operations teams can verify who has access to what, when access was granted, and whether permissions still align with current roles. This is useful for regulated industries that need evidence of controlled access to marketing assets and brand materials.

8. Streamlined onboarding for marketing operations teams

Data flow: OpenText Directory Services ? Tenovos

When a new marketer is added to the directory, Tenovos access can be created automatically with the correct workspace, folder, and workflow permissions. This helps marketing operations teams get new hires productive on day one without waiting for manual IT tickets. It also creates a consistent access model across campaigns, brands, and content libraries.