OpenText Documentum - Papirfly Integration and Automation

Common Integration Use Cases Between OpenText Documentum and Papirfly

1. Brand-approved asset publishing from Papirfly to Documentum

Data flow: Papirfly ? OpenText Documentum

Marketing teams create approved brand assets in Papirfly, such as brochures, product sheets, campaign visuals, and presentation templates. Once finalized, the approved version is automatically stored in Documentum as a controlled record with metadata such as campaign name, region, product line, approval status, and retention category.

Business value: Ensures that regulated teams retain a compliant, auditable copy of every approved asset while creative teams continue working in Papirfly.

2. Controlled reuse of regulated content in brand templates

Data flow: OpenText Documentum ? Papirfly

Documentum can provide approved source content, such as product claims, legal disclaimers, technical descriptions, or regulated statements, to Papirfly templates. Marketing users then build localized or campaign-specific materials using only approved content blocks pulled from Documentum.

Business value: Reduces the risk of unapproved messaging and helps ensure that marketing materials remain aligned with legal and regulatory requirements.

3. Approval workflow handoff between content governance and creative production

Data flow: Bi-directional

Documentum manages formal review and approval for regulated content, while Papirfly supports creative production and versioning. A document can move from Documentum for compliance review, then into Papirfly for design and localization, and finally back to Documentum for final archiving and record retention.

Business value: Creates a clear end-to-end workflow across compliance, legal, and marketing teams without duplicating content or losing control over versions.

4. Automated archiving of expired or superseded brand materials

Data flow: Papirfly ? OpenText Documentum

When a campaign ends or a brand asset is replaced, Papirfly can trigger the transfer of the superseded file to Documentum for retention, legal hold, or audit purposes. Documentum can then apply retention schedules, disposition rules, and records classification.

Business value: Helps organizations maintain a complete historical record while preventing outdated materials from being reused in active campaigns.

5. Localization and regional adaptation with compliance oversight

Data flow: OpenText Documentum ? Papirfly ? OpenText Documentum

Central compliance teams store master-approved content in Documentum. Regional teams access that content in Papirfly to create localized versions for different markets, languages, or product variants. Final localized assets are then returned to Documentum with region-specific metadata and approval history.

Business value: Supports global marketing execution while preserving governance over what can be changed and what must remain controlled.

6. Audit-ready evidence of content approval and publication

Data flow: Bi-directional

Documentum can store approval records, reviewer comments, and final sign-off evidence, while Papirfly can provide creative version history, asset usage, and publication details. Together, they create a complete audit trail showing who approved content, when it was published, and which version was used.

Business value: Simplifies audits in regulated industries and reduces the time needed to prove content governance and approval compliance.

7. Centralized master content repository with controlled creative distribution

Data flow: OpenText Documentum ? Papirfly

Documentum acts as the system of record for approved master documents, policies, product statements, and regulated reference content. Papirfly consumes selected content elements to populate templates, campaign kits, and branded materials for business users across departments.

Business value: Gives marketing and field teams faster access to approved content while keeping Documentum as the authoritative source of truth.