OpenText Extended ECM - Content Server - OpenText Lens - Data Visibility Integration and Automation

Common Integration Use Cases Between OpenText Extended ECM - Content Server and OpenText Lens - Data Visibility

1. Sensitive Content Discovery and Remediation in the Content Repository

OpenText Lens scans content stored in OpenText Extended ECM - Content Server to identify sensitive information such as personal data, financial records, contracts, and regulated documents. The results are used by content owners and compliance teams to classify, restrict, or remediate content directly in the repository.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens
• Business value: Reduces privacy and compliance risk by exposing hidden sensitive content
• Operational benefit: Enables targeted cleanup instead of manual repository reviews

2. Redundant, Obsolete, and Trivial Content Cleanup

OpenText Lens analyzes unstructured content in OpenText Extended ECM - Content Server to identify duplicate, outdated, or low-value documents that no longer need to be retained. Records managers and business owners can then apply retention, archive, or disposition actions in the ECM platform.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens, then back to OpenText Extended ECM - Content Server for action
• Business value: Lowers storage costs and reduces information clutter
• Operational benefit: Improves repository quality and supports defensible disposition

3. Records Management Validation and Retention Policy Enforcement

OpenText Lens helps validate whether content in OpenText Extended ECM - Content Server is aligned to retention and governance policies by identifying content that appears misclassified, duplicated, or retained beyond its business value. Governance teams use the findings to correct metadata, assign records status, or trigger disposition workflows.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens, then bi-directional updates through governance workflows
• Business value: Strengthens records compliance and reduces legal exposure
• Operational benefit: Improves accuracy of retention decisions across departments

4. Migration Readiness Assessment for Content Rationalization

Before migrating content from OpenText Extended ECM - Content Server to another repository or a new ECM structure, OpenText Lens can profile the content to determine what should be migrated, archived, or deleted. This helps project teams reduce migration scope and focus on high-value business content.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens
• Business value: Lowers migration cost and reduces project risk
• Operational benefit: Shortens migration timelines by eliminating unnecessary content

5. Legal Hold and eDiscovery Targeting

OpenText Lens identifies content in OpenText Extended ECM - Content Server that is likely relevant to investigations, litigation, or regulatory inquiries based on content patterns, keywords, and sensitivity indicators. Legal and compliance teams can use this insight to place holds or prioritize review sets more efficiently.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens, then back to OpenText Extended ECM - Content Server for hold actions
• Business value: Improves defensibility and reduces legal review effort
• Operational benefit: Helps legal teams focus on the most relevant content first

6. Access Governance and Security Review Support

OpenText Lens can surface content in OpenText Extended ECM - Content Server that appears highly sensitive but is stored in broadly accessible locations. Security and business owners can use these insights to review permissions, tighten access controls, and reduce exposure of confidential information.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens, then governance actions back in OpenText Extended ECM - Content Server
• Business value: Reduces the risk of unauthorized access to sensitive documents
• Operational benefit: Supports periodic access certification and security audits

7. Content Lifecycle Optimization for Business Owners

OpenText Lens provides visibility into what content exists across OpenText Extended ECM - Content Server, helping business owners understand content volume, sensitivity, and age by department, project, or workspace. This supports better decisions about archiving, retention, and cleanup at the business unit level.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens
• Business value: Improves content governance decisions with evidence-based reporting
• Operational benefit: Gives business teams a clear view of content health without manual sampling

8. Compliance Reporting and Audit Preparation

OpenText Lens can generate visibility into content risk profiles within OpenText Extended ECM - Content Server to support audits, regulatory reviews, and internal compliance reporting. Teams can quickly demonstrate where sensitive content resides, how much obsolete content exists, and what remediation actions have been taken.

• Data flow: OpenText Extended ECM - Content Server to OpenText Lens, with reporting shared to compliance stakeholders
• Business value: Improves audit readiness and regulatory response time
• Operational benefit: Reduces manual evidence gathering across content owners and compliance teams