OpenText Extended ECM - Records Management - Frame.io Integration and Automation

Common Integration Use Cases Between OpenText Extended ECM - Records Management and Frame.io

1. Final video approvals archived as official records

Data flow: Frame.io ? OpenText Extended ECM - Records Management

When a video reaches final approval in Frame.io, the approved version, review history, comments, and sign-off metadata can be automatically transferred to OpenText Extended ECM - Records Management as a formal business record. This is valuable for regulated industries that must preserve evidence of approval for advertising claims, public communications, training content, or patient education materials.

Business value: Creates a compliant audit trail, reduces manual filing, and ensures the final approved asset is retained according to policy.

2. Retention and disposition of completed media projects

Data flow: Frame.io ? OpenText Extended ECM - Records Management

Once a production project is closed in Frame.io, the final deliverables, project metadata, and associated approval records can be declared into OpenText Extended ECM - Records Management for retention scheduling and disposition. This helps organizations manage the lifecycle of finished media assets, especially where content must be kept for a defined legal or contractual period.

Business value: Prevents uncontrolled storage growth, supports defensible disposal, and aligns creative output with enterprise retention rules.

3. Compliance evidence package for regulated content

Data flow: Bi-directional, primarily Frame.io ? OpenText Extended ECM - Records Management

For regulated communications such as financial disclosures, healthcare education videos, or government public service announcements, Frame.io can capture the creative review process while OpenText Extended ECM - Records Management stores the compliance evidence package. The package may include approved versions, reviewer identities, timestamps, change history, and final release authorization.

Business value: Provides a complete compliance record that can be produced during audits, legal reviews, or regulatory inquiries.

4. Controlled release of approved content to enterprise repositories

Data flow: Frame.io ? OpenText Extended ECM - Records Management

After final approval in Frame.io, the approved master file and its record metadata can be pushed into OpenText Extended ECM - Records Management, where it becomes the authoritative retained copy. This is useful when the organization needs a single controlled repository for long-term preservation while creative teams continue working in Frame.io.

Business value: Ensures only approved content is preserved as the official version and reduces the risk of using outdated or unapproved media.

5. Legal hold support for disputed or sensitive media

Data flow: OpenText Extended ECM - Records Management ? Frame.io

If a video project becomes subject to litigation, investigation, or public records request, OpenText Extended ECM - Records Management can trigger a legal hold and notify Frame.io users to preserve the relevant project assets and review history. This prevents deletion or overwriting of source files, comments, and approval evidence while the matter is active.

Business value: Protects the organization from spoliation risk and ensures sensitive media remains intact during legal proceedings.

6. Automated handoff from creative review to records management

Data flow: Frame.io ? OpenText Extended ECM - Records Management

When a project status changes from in review to approved or published in Frame.io, an integration can automatically create a records management entry in OpenText Extended ECM - Records Management with the correct classification, retention category, and ownership metadata. This removes the need for creative teams to manually file completed work.

Business value: Improves process consistency, reduces administrative effort, and increases compliance with records policies.

7. Enterprise content governance for brand and policy-controlled media

Data flow: OpenText Extended ECM - Records Management ? Frame.io and Frame.io ? OpenText Extended ECM - Records Management

OpenText Extended ECM - Records Management can provide governance rules for content that must follow specific approval and retention requirements, while Frame.io supports the collaborative review process. Metadata such as content category, business owner, retention class, and sensitivity level can be synchronized so that creative teams work within approved governance boundaries.

Business value: Aligns creative production with enterprise governance, reduces policy violations, and improves accountability across departments.

8. Preservation of version history and decision trail for high-value assets

Data flow: Frame.io ? OpenText Extended ECM - Records Management

For high-value assets such as executive announcements, training modules, or externally published campaigns, the full version history from Frame.io can be archived in OpenText Extended ECM - Records Management after completion. This includes draft iterations, reviewer comments, and approval decisions, creating a durable record of how the final asset was produced.

Business value: Preserves institutional knowledge, supports post-release review, and provides traceability for future reuse or dispute resolution.