OpenText Extended ECM - Records Management - TransPerfect Integration and Automation

Common Integration Use Cases Between OpenText Extended ECM - Records Management and TransPerfect

1. Multilingual records retention for global regulated content

Data flow: OpenText Extended ECM - Records Management ? TransPerfect

When regulated documents such as policies, SOPs, contracts, or compliance notices are declared as records in OpenText Extended ECM - Records Management, the content can be sent to TransPerfect for translation into required languages before final distribution. This ensures that the same controlled record is available in all operating regions with consistent terminology and approved legal wording.

Business value: Reduces compliance risk in multinational operations, speeds up global rollout of regulated documents, and ensures local teams receive authoritative translations tied to the official record.

2. Translation workflow for policy and procedure updates

Data flow: OpenText Extended ECM - Records Management ? TransPerfect ? OpenText Extended ECM - Records Management

When a policy, procedure, or governance document is updated and reclassified as a new record version, the approved source version can be routed to TransPerfect for localization. Once translated, the localized versions are returned to OpenText Extended ECM - Records Management and linked to the source record with version control and retention metadata.

Business value: Keeps multilingual policy libraries synchronized, reduces manual handoffs between compliance and localization teams, and provides a clear audit trail for source and translated record versions.

3. Legal and regulatory response packages in multiple languages

Data flow: OpenText Extended ECM - Records Management ? TransPerfect

During audits, investigations, litigation holds, or regulatory inquiries, organizations often need to produce records in multiple languages for local authorities, counsel, or internal stakeholders. OpenText Extended ECM - Records Management can identify the required records and send them to TransPerfect for certified translation or localization of supporting materials such as cover letters, evidence summaries, and disclosure packs.

Business value: Accelerates response to cross-border legal and regulatory requests, improves accuracy of translated evidence packages, and supports defensible records handling across jurisdictions.

4. Controlled translation of retention schedules and records policies

Data flow: OpenText Extended ECM - Records Management ? TransPerfect ? OpenText Extended ECM - Records Management

Retention schedules, records classification guides, and disposition policies often need to be published in local languages for regional records coordinators and business users. OpenText Extended ECM - Records Management can provide the authoritative English source to TransPerfect, which returns translated versions for controlled publication in the ECM repository.

Business value: Improves adoption of records governance policies across global teams, reduces interpretation errors, and ensures local offices follow the same retention and disposition rules.

5. Localization of compliance training and records management guidance

Data flow: OpenText Extended ECM - Records Management ? TransPerfect

Training materials, job aids, and user instructions related to records declaration, retention, and disposition can be extracted from OpenText Extended ECM - Records Management and sent to TransPerfect for localization. This is especially useful for onboarding new employees in regional offices or for rolling out new records management procedures after a policy change.

Business value: Shortens training deployment cycles, improves user compliance with records processes, and reduces support requests caused by language barriers.

6. Multilingual customer and supplier record packages

Data flow: OpenText Extended ECM - Records Management ? TransPerfect

Organizations in healthcare, financial services, and government often maintain formal records for customer communications, supplier agreements, and case files. When these records must be shared externally or with regional offices, OpenText Extended ECM - Records Management can route selected documents to TransPerfect for translation and cultural adaptation while preserving the original record as the legal source of truth.

Business value: Supports consistent external communication across markets, improves service delivery in local languages, and maintains records integrity for the original source documents.

7. Bi-directional governance for translated records and source documents

Data flow: OpenText Extended ECM - Records Management ? TransPerfect

In some organizations, translated documents are not only deliverables but also governed records. The source document can be sent from OpenText Extended ECM - Records Management to TransPerfect, and the completed translation can be returned with metadata such as language, translator, approval status, and related source record ID. OpenText can then apply retention rules to both the source and translated versions as linked records.

Business value: Creates a complete compliance chain for multilingual records, simplifies audits, and ensures translated outputs are managed with the same governance as the original content.

8. Global content release for regulated announcements and notices

Data flow: OpenText Extended ECM - Records Management ? TransPerfect

For regulated announcements such as privacy notices, product safety notices, HR policy updates, or public-sector communications, the approved final record in OpenText Extended ECM - Records Management can be sent to TransPerfect for rapid localization before release to regional audiences. This is useful when content must be published simultaneously across multiple countries with strict approval controls.

Business value: Speeds global publication, reduces the risk of publishing inconsistent versions, and helps organizations meet local language obligations without compromising records governance.