OpenText File 360 - Aviary Platform Integration and Automation

Common Integration Use Cases Between OpenText File 360 and Aviary Platform

1. Secure transfer of approved media assets from Aviary to OpenText File 360

Media teams can publish finalized video and audio files from Aviary into OpenText File 360 for secure external sharing with agencies, partners, or regional offices. Aviary remains the working environment for rich media management, while OpenText File 360 provides governed distribution with access controls, expiration policies, and audit trails.

• Direction: Aviary Platform to OpenText File 360
• Business value: Reduces risk of uncontrolled media sharing and ensures only approved assets are distributed.

2. Controlled intake of source media into Aviary from OpenText File 360

Production teams can upload raw footage, voiceovers, and reference audio into OpenText File 360 for secure collection from internal contributors or external vendors, then automatically move those files into Aviary for metadata tagging, review, and media workflow processing. This creates a secure intake channel for sensitive or pre-release content.

• Direction: OpenText File 360 to Aviary Platform
• Business value: Simplifies vendor submissions and keeps source media protected before it enters production workflows.

3. Shared review packages for legal, compliance, and brand approval

Aviary can generate review-ready media packages and send them to OpenText File 360 for controlled access by legal, compliance, and brand stakeholders. Reviewers can access the files securely, provide feedback, and return approved versions to Aviary for final publishing. This is useful for regulated industries and global brands managing sensitive campaigns.

• Direction: Bi-directional
• Business value: Improves approval turnaround while maintaining governance over pre-release content.

4. External collaboration with agencies and freelancers using secure file exchange

Creative teams often need to exchange large media files with external editors, translators, or production vendors. OpenText File 360 can serve as the secure collaboration layer for exchanging working files, while Aviary manages the media lifecycle, versioning, and metadata once assets are returned. This avoids reliance on consumer file-sharing tools and reduces version confusion.

• Direction: Bi-directional
• Business value: Enables efficient external collaboration without compromising enterprise security standards.

5. Archiving completed media assets and supporting compliance retention

After a campaign, broadcast, or training series is completed, final media assets and associated deliverables can be exported from Aviary into OpenText File 360 for long-term retention, secure archiving, and controlled retrieval. This helps organizations preserve approved content, supporting audit requirements and future reuse.

• Direction: Aviary Platform to OpenText File 360
• Business value: Reduces storage pressure in production systems and strengthens records management practices.

6. Metadata-enriched file handoff for faster search and retrieval

Aviary can push media metadata such as title, campaign, rights status, language, and usage restrictions into OpenText File 360 alongside the file itself. Business users searching in OpenText File 360 can then locate the correct version faster, while media teams maintain richer asset context in Aviary.

• Direction: Aviary Platform to OpenText File 360
• Business value: Improves discoverability and reduces time spent locating the right approved asset.

7. Secure distribution of localized or derivative media versions

When Aviary generates localized versions, cut-down edits, or alternate audio tracks, those derivatives can be routed to OpenText File 360 for controlled distribution to regional teams, distributors, or training coordinators. Access can be limited by geography, role, or project, ensuring the right audience receives the right version.

• Direction: Aviary Platform to OpenText File 360
• Business value: Supports global content operations with tighter version control and audience-specific access.