OpenText File 360 - DeSL Integration and Automation

Common Integration Use Cases Between OpenText File 360 and DeSL

OpenText File 360 and DeSL complement each other well in fashion and retail environments where product teams, suppliers, and external partners need controlled access to design and product files. OpenText File 360 provides secure sharing, synchronization, access control, and auditability, while DeSL manages product development, PLM, and supply chain workflows. Together, they support faster collaboration without sacrificing governance.

1. Secure sharing of product design assets with external suppliers

Data flow: DeSL to OpenText File 360

Product teams can publish approved design files, technical packs, and artwork from DeSL into OpenText File 360 for controlled sharing with factories, vendors, and sourcing partners. External users receive access only to the specific files they need, with expiration controls and audit trails.

Business value: Reduces email-based file exchange, improves version control, and protects sensitive product information during supplier collaboration.

2. Centralized storage for approved product documentation

Data flow: DeSL to OpenText File 360

Once a style, BOM, or spec sheet is approved in DeSL, the final version can be automatically stored in OpenText File 360 as the secure document repository for downstream stakeholders. This creates a governed archive of final product records that can be accessed by merchandising, sourcing, quality, and compliance teams.

Business value: Ensures a single source of truth for approved documents and simplifies audit preparation.

3. Controlled access to seasonal line review materials

Data flow: DeSL to OpenText File 360

Merchandising and design teams can export line review decks, sample images, and collection summaries from DeSL into OpenText File 360 for secure distribution to executives, agents, and retail partners. Access can be restricted by role, region, or project, reducing the risk of leaks before launch.

Business value: Protects pre-launch product information while enabling faster decision making across distributed teams.

4. Supplier collaboration on revised specifications and comments

Data flow: Bi-directional

DeSL can send updated product specifications to OpenText File 360 for external review, while supplier feedback, annotated files, and revised documents can be returned and linked back to the relevant product record in DeSL. This supports a structured review cycle for fit comments, material changes, and packaging updates.

Business value: Shortens revision cycles and improves traceability of supplier input and approvals.

5. Secure distribution of compliance and certification documents

Data flow: OpenText File 360 to DeSL

Certificates, test reports, and compliance documents stored in OpenText File 360 can be attached to product records in DeSL so teams can verify that required documentation is available before production or shipment. This is especially useful for regulated materials, labeling, and market-specific requirements.

Business value: Improves compliance readiness and reduces delays caused by missing documentation.

6. Version-controlled collaboration on artwork and packaging files

Data flow: Bi-directional

Packaging artwork, labels, and graphic files can be managed in OpenText File 360 while DeSL maintains the product context, approvals, and workflow status. When a file is updated in either system, the latest version can be synchronized so teams always work from the correct asset.

Business value: Prevents production errors caused by outdated artwork and reduces rework across packaging and creative teams.

7. Audit-ready product development record management

Data flow: DeSL to OpenText File 360

Key milestones, approved documents, and final deliverables from DeSL can be archived in OpenText File 360 to create a secure, searchable record of the product development lifecycle. This is useful for internal audits, supplier disputes, and post-launch reviews.

Business value: Strengthens governance, simplifies retrieval of historical records, and supports accountability across product teams.