OpenText File 360 - OpenText Core Digital Asset Management Integration and Automation

Common Integration Use Cases Between OpenText File 360 and OpenText Core Digital Asset Management

1. Secure Brand Asset Distribution to Internal and External Teams

Flow: OpenText Core Digital Asset Management ? OpenText File 360

Marketing teams can publish approved brand assets such as logos, campaign images, product photos, and video files from OpenText Core Digital Asset Management into OpenText File 360 for secure sharing with agencies, distributors, regional offices, and other external stakeholders. File 360 provides controlled access, expiration dates, and audit trails, making it suitable for distributing sensitive or pre-release materials without using consumer file-sharing tools.

Business value: Faster asset delivery, reduced risk of unauthorized use, and better governance over externally shared brand content.

2. External Review and Approval of Creative Assets

Flow: OpenText Core Digital Asset Management ? OpenText File 360

Creative teams can send draft assets from the digital asset management system to File 360 for secure review by legal, compliance, product, or agency partners. Reviewers can annotate, comment, and return approved files or revised versions through File 360, while final approved assets are then stored back in Core Digital Asset Management as the authoritative version.

Business value: Streamlined approval cycles, fewer versioning errors, and stronger control over pre-approved and final content.

3. Controlled Distribution of High-Value Media to Sales and Field Teams

Flow: OpenText Core Digital Asset Management ? OpenText File 360

Sales enablement and field marketing teams often need access to current product images, presentation graphics, event visuals, and customer-facing collateral. Approved assets can be pushed from Core Digital Asset Management into File 360 workspaces or shared folders for secure access by distributed teams, including contractors and channel partners, with permissions aligned to role and geography.

Business value: Ensures teams use current approved assets, reduces duplicate requests to marketing, and improves consistency in customer-facing materials.

4. Secure Intake of User-Generated Content and Partner Media

Flow: OpenText File 360 ? OpenText Core Digital Asset Management

External agencies, event partners, photographers, and franchisees can upload raw media files, campaign deliverables, or local market content into File 360. Once reviewed and approved, selected files are transferred into Core Digital Asset Management for tagging, metadata enrichment, rights management, and reuse across campaigns and channels.

Business value: Simplifies content intake, centralizes approved assets, and creates a governed path from submission to enterprise reuse.

5. Rights-Managed Asset Sharing for Time-Limited Campaigns

Flow: OpenText Core Digital Asset Management ? OpenText File 360

For assets with usage restrictions such as licensed photography, seasonal promotions, or region-specific content, Core Digital Asset Management can store rights metadata and approved usage windows. The relevant files can then be shared through File 360 with time-bound access and expiration controls, ensuring that external recipients only use assets within the permitted period.

Business value: Reduces licensing and compliance risk, prevents expired asset usage, and supports controlled campaign execution.

6. Secure Collaboration on Large Media Files and Production Deliverables

Flow: Bi-directional

Design, video, and production teams often need to exchange large working files, proofs, and final deliverables. File 360 can be used as the secure collaboration layer for transferring large files and collecting feedback, while Core Digital Asset Management serves as the long-term repository for finalized, approved, and searchable assets. This creates a clean separation between working content and managed brand assets.

Business value: Improves collaboration on heavy media files, reduces storage clutter in the DAM, and preserves a controlled final asset library.

7. Audit-Ready Asset Governance for Regulated Industries

Flow: Bi-directional

Organizations in regulated sectors such as healthcare, financial services, and public sector can use Core Digital Asset Management to manage approved content and File 360 to control who receives sensitive files, when they are accessed, and whether they are downloaded or shared further. Audit logs from both systems support internal reviews, compliance checks, and evidence of controlled distribution.

Business value: Strengthens compliance posture, improves traceability, and supports audit and legal review requirements.

8. Centralized Asset Lifecycle from Draft to Distribution

Flow: OpenText File 360 ? OpenText Core Digital Asset Management ? OpenText File 360

Teams can use File 360 for early-stage collaboration on drafts, working files, and stakeholder feedback. Once content is approved, it is promoted into Core Digital Asset Management for metadata, version control, and enterprise reuse. When a new distribution need arises, the approved asset can be sent back to File 360 for secure external sharing. This creates a repeatable lifecycle for content from creation to controlled distribution.

Business value: Establishes a clear content workflow, reduces manual handoffs, and improves governance across the asset lifecycle.