OpenText File 360 - OpenText Magellan Risk Guard Integration and Automation

Common Integration Use Cases Between OpenText File 360 and OpenText Magellan Risk Guard

OpenText File 360 and OpenText Magellan Risk Guard complement each other well in enterprise environments where secure collaboration and risk control must work together. File 360 provides governed file sharing and synchronization for internal and external users, while Magellan Risk Guard analyzes unstructured content to detect sensitive data, policy violations, and compliance risks. Integrated, they help organizations share files safely, identify issues early, and streamline remediation across legal, compliance, security, and business teams.

• Pre-Share Risk Scanning for External Collaboration

  Data flow: OpenText File 360 to OpenText Magellan Risk Guard

  When users upload files to File 360 for sharing with customers, partners, or suppliers, Magellan Risk Guard can scan the content before access is granted. It identifies regulated data such as personal information, financial records, confidential contracts, or restricted intellectual property. If a file is flagged, the workflow can block external sharing, require approval, or apply additional controls before release. This reduces the risk of accidental disclosure while preserving fast collaboration.

• Continuous Monitoring of Shared Content for Emerging Risk

  Data flow: Bi-directional

  Files already stored and shared in File 360 can be continuously monitored by Magellan Risk Guard for newly detected risk indicators, such as sensitive data added during document edits or content that violates retention or compliance policies. If a file becomes risky after initial approval, the system can alert compliance teams, revoke access, or trigger a review. This is especially useful for long-lived shared workspaces where content changes frequently.

• Automated Remediation for Policy Violations in Shared Files

  Data flow: OpenText Magellan Risk Guard to OpenText File 360

  When Magellan Risk Guard detects a policy issue in a File 360 document, it can initiate remediation actions directly in the file-sharing environment. Examples include quarantining the file, removing external permissions, applying stricter access controls, or routing the item to a compliance queue. This creates a closed-loop process that reduces manual follow-up and shortens response times for risk events.

• Secure Exception Handling for Approved Sensitive Documents

  Data flow: OpenText Magellan Risk Guard to OpenText File 360

  Some documents may contain sensitive information but still require controlled sharing for legitimate business reasons, such as legal review, audit support, or merger activity. Magellan Risk Guard can classify the content and route it into an exception workflow. Once approved, File 360 can enforce the required sharing restrictions, such as limited user access, expiration dates, watermarking, or download controls. This supports business needs without bypassing governance.

• Legal and Compliance Review of High-Risk Shared Documents

  Data flow: OpenText File 360 to OpenText Magellan Risk Guard

  Files shared through File 360 that match high-risk criteria can be automatically forwarded to Magellan Risk Guard for detailed review by legal, privacy, or compliance teams. This is useful for contracts, HR records, investigation materials, or regulated customer documents. The review team can assess the content, document findings, and return disposition decisions that determine whether the file remains shareable, needs redaction, or must be restricted.

• Policy-Based Access Decisions Using Content Risk Scores

  Data flow: OpenText Magellan Risk Guard to OpenText File 360

  Magellan Risk Guard can provide risk scores or classification results that File 360 uses to make access decisions. For example, files with low risk may be shared broadly within a project team, while files with high sensitivity may be limited to named users or specific domains. This enables content-aware governance instead of relying only on folder location or user role, improving control over unstructured data.

• Audit and Investigation Support for Sensitive File Activity

  Data flow: Bi-directional

  File 360 audit logs can be combined with Magellan Risk Guard findings to support investigations into potential data leakage, policy breaches, or insider risk. Security and compliance teams can trace who accessed, shared, or modified a file and correlate that activity with the type of content detected. This helps organizations respond faster to incidents, produce evidence for audits, and strengthen internal controls.

Integrated in this way, OpenText File 360 and OpenText Magellan Risk Guard help enterprises share information securely while maintaining strong oversight of sensitive content throughout its lifecycle.