OpenText File 360 - Papirfly Integration and Automation

Common Integration Use Cases Between OpenText File 360 and Papirfly

OpenText File 360 provides secure, governed file sharing and synchronization for enterprise collaboration, while Papirfly serves as a brand asset management platform for creating, managing, and distributing approved marketing and brand content. Together, they can support controlled content workflows that connect brand production with secure external and internal distribution.

1. Secure distribution of approved brand assets to regional teams and agencies

Data flow: Papirfly to OpenText File 360

When a brand team finalizes approved campaign assets in Papirfly, the files can be automatically pushed to OpenText File 360 for secure sharing with regional marketing teams, agencies, and external partners. This ensures that only approved versions are distributed, with access controls and audit trails maintained in OpenText File 360.

• Reduces the risk of using outdated or unapproved creative files
• Supports controlled access for external collaborators
• Improves visibility into who accessed which assets and when

2. Controlled collection of localized content from external agencies

Data flow: OpenText File 360 to Papirfly

External agencies can upload localized campaign files, translated copy, or market-specific adaptations into OpenText File 360, which then routes the content into Papirfly for review, approval, and brand compliance checks. This creates a secure intake process for distributed content creation.

• Centralizes incoming creative submissions
• Helps brand teams review localized content in one place
• Maintains governance over external file exchange

3. Brand approval workflow for final asset publishing

Data flow: Bi-directional

Draft assets can be stored and reviewed in Papirfly, while final approved files are transferred to OpenText File 360 for secure enterprise distribution. If revisions are needed, feedback and updated versions can be returned from OpenText File 360 to Papirfly for further editing. This supports a structured approval cycle across marketing, legal, and compliance teams.

• Improves version control across review stages
• Supports legal and compliance sign-off before distribution
• Creates a clear handoff from creation to secure sharing

4. Secure sharing of campaign kits with sales and field teams

Data flow: Papirfly to OpenText File 360

Marketing teams can package campaign kits, product launch materials, and sales enablement content in Papirfly, then publish the approved package to OpenText File 360 for secure access by sales teams, distributors, and field marketers. This is especially useful when content must be shared outside the core marketing team but still remain controlled.

• Ensures field teams use the latest approved materials
• Supports secure access for distributed sales organizations
• Reduces manual emailing of large file packages

5. Audit-ready storage of regulated marketing materials

Data flow: Papirfly to OpenText File 360

For industries with strict compliance requirements, approved marketing materials from Papirfly can be archived in OpenText File 360 as a secure record of what was published, when it was approved, and who accessed it. This is valuable for audit preparation and regulatory review.

• Creates a defensible record of approved content
• Supports retention and access governance requirements
• Helps demonstrate compliance during audits

6. External review of creative concepts without exposing master brand libraries

Data flow: Papirfly to OpenText File 360

Brand teams can export selected concept files or presentation decks from Papirfly into OpenText File 360 to share with external stakeholders such as agencies, printers, or partners. This allows review of specific materials without granting access to the full brand asset library in Papirfly.

• Limits exposure of sensitive brand repositories
• Enables secure collaboration with third parties
• Supports selective file sharing for review cycles

7. Synchronization of approved master files for enterprise-wide reuse

Data flow: Bi-directional

Approved master assets can be synchronized between Papirfly and OpenText File 360 so that brand teams maintain the source of truth in Papirfly while business users access controlled copies in OpenText File 360. Updates to approved files can be reflected back into Papirfly to keep the brand library current.

• Reduces duplicate file storage and manual re-uploading
• Improves consistency across departments and regions
• Supports a single approved version across systems

These integrations help organizations connect brand governance with secure enterprise file collaboration, improving control, speed, and consistency across marketing, legal, sales, and external partner workflows.