OpenText File 360 - Scaleflex Integration and Automation

Common Integration Use Cases Between OpenText File 360 and Scaleflex

1. Secure handoff of approved media from internal teams to digital publishing

Flow: OpenText File 360 ? Scaleflex

Marketing, product, and creative teams can store final approved images, videos, and campaign files in OpenText File 360, where access is controlled and audit trails are maintained. Once approved, those assets are automatically transferred to Scaleflex for optimization, transformation, and delivery to websites, apps, and digital channels.

Business value: Reduces manual file handling, ensures only approved content is published, and speeds up time to market for campaigns and product launches.

2. Controlled external collaboration with agencies and vendors

Flow: Bi-directional

External agencies can upload creative assets, source files, and revisions into OpenText File 360 using secure sharing links and governed access. Internal teams review and approve the content, then send selected assets to Scaleflex for media processing and publishing. Status updates or approval notes can be shared back to the agency through File 360.

Business value: Improves collaboration with third parties while maintaining enterprise security, version control, and compliance oversight.

3. Automated asset optimization for eCommerce product launches

Flow: OpenText File 360 ? Scaleflex

Merchandising or product teams can upload product photography, lifestyle images, and video assets to OpenText File 360 during launch preparation. After approval, Scaleflex ingests the files, generates multiple renditions such as thumbnails, zoom images, and web-optimized formats, and publishes them to storefronts and product detail pages.

Business value: Accelerates product launch readiness, improves page performance, and reduces the workload on eCommerce and creative operations teams.

4. Secure storage of master media files with public delivery through optimized derivatives

Flow: Scaleflex ? OpenText File 360

Scaleflex can manage the delivery layer and derivative generation for media assets, while OpenText File 360 serves as the secure repository for original master files, legal-approved versions, and archived campaign assets. When new or updated assets are created in Scaleflex, the master or source version can be synchronized back to File 360 for retention, governance, and long-term auditability.

Business value: Separates high-performance content delivery from secure records management, supporting both user experience and compliance requirements.

5. Compliance-driven approval workflow for regulated content

Flow: OpenText File 360 ? Scaleflex

Organizations in regulated industries such as healthcare, financial services, or public sector can use OpenText File 360 to manage review, approval, and retention of sensitive media assets. After legal, brand, and compliance approval, only the approved files are passed to Scaleflex for transformation and distribution across digital channels.

Business value: Ensures that only compliant content is published, reduces risk of unauthorized asset use, and supports audit-ready content governance.

6. Centralized brand asset distribution across multiple business units

Flow: OpenText File 360 ? Scaleflex

Corporate marketing teams can maintain a controlled library of brand-approved logos, templates, campaign visuals, and video assets in OpenText File 360. Business units, regional teams, or franchise partners access the approved assets through Scaleflex-powered portals or websites, where the content is automatically optimized for local channels and devices.

Business value: Improves brand consistency, reduces duplicate asset creation, and enables faster local publishing without compromising governance.

7. Archiving and lifecycle management of published media

Flow: Scaleflex ? OpenText File 360

When campaigns end or product content is retired, Scaleflex can trigger the transfer of published media, renditions, and associated metadata into OpenText File 360 for archival. This creates a secure record of what was published, when it was used, and who approved it, supporting retention policies and future reuse.

Business value: Simplifies content lifecycle management, supports legal retention requirements, and preserves a searchable history of published assets.

8. Cross-team content operations for web and campaign teams

Flow: Bi-directional

Creative teams upload source files and working drafts into OpenText File 360, while web operations teams use Scaleflex to transform those assets into channel-ready formats. If a file is updated or replaced in File 360, Scaleflex can receive the new version automatically, ensuring websites and applications always use the latest approved media.

Business value: Reduces version drift between teams, eliminates manual re-uploading, and creates a more reliable content operations process across marketing, web, and digital product teams.