OpenText File 360 - Ziflow Integration and Automation

Common Integration Use Cases Between OpenText File 360 and Ziflow

1. Secure Creative Asset Handoff from File 360 to Ziflow

Flow: OpenText File 360 to Ziflow

Marketing and creative teams can store source files, brand assets, and campaign materials in OpenText File 360, then automatically push selected files into Ziflow for review and approval. This ensures only approved, governed content is sent into the proofing process while keeping the master files under enterprise control.

• Reduces manual downloading and re-uploading of files
• Maintains a secure system of record for final assets
• Speeds up review cycles for campaigns, ads, and design deliverables

2. Approved Proofs Saved Back to File 360 for Controlled Archiving

Flow: Ziflow to OpenText File 360

Once a proof is approved in Ziflow, the final version, approval status, and related comments can be automatically stored in OpenText File 360. This creates a compliant archive of the approved creative, supporting auditability and future reuse.

• Preserves approval history alongside the final asset
• Supports compliance and legal review requirements
• Creates a searchable repository for approved content versions

3. Automated Review Package Creation for External Agencies

Flow: OpenText File 360 to Ziflow

When internal teams need external agency feedback, they can assemble a review package in OpenText File 360 and send it to Ziflow as a proofing job. Supporting files such as brand guidelines, copy decks, and reference materials can be included to give reviewers full context without exposing broader file access.

• Improves agency collaboration with controlled file sharing
• Limits access to only the materials needed for review
• Reduces delays caused by incomplete review packages

4. Version-Controlled Creative Iteration Between Review and Storage

Flow: Bi-directional

As creative teams update artwork in response to feedback in Ziflow, revised versions can be synced back to OpenText File 360 for version control and governance. The latest approved or in-progress version can then be reissued to Ziflow for the next review round, ensuring everyone works from the correct file.

• Prevents version confusion across teams and agencies
• Maintains a governed file history for each asset
• Supports iterative review cycles without losing traceability

5. Compliance-Aware Approval Workflow for Regulated Content

Flow: OpenText File 360 to Ziflow and Ziflow to OpenText File 360

For regulated industries such as healthcare, financial services, or consumer goods, content can be stored in OpenText File 360 with restricted access and then routed to Ziflow for formal proofing. After approval, the final proof and audit trail are returned to File 360 for retention. This creates a controlled workflow for content that requires both collaboration and compliance.

• Supports audit-ready approval records
• Enforces access controls on sensitive content
• Helps teams meet internal governance and regulatory requirements

6. Centralized Brand Asset Distribution to Multiple Reviewers

Flow: OpenText File 360 to Ziflow

Brand teams can publish approved logos, templates, product images, and campaign assets from OpenText File 360 into Ziflow for distributed review by stakeholders across marketing, legal, product, and regional teams. This allows multiple reviewers to comment in one place while the original assets remain centrally managed.

• Improves cross-functional collaboration
• Reduces duplicate file copies across departments
• Ensures reviewers access the correct asset version

7. Audit Trail and Feedback Retention for Content Governance

Flow: Ziflow to OpenText File 360

Ziflow comments, approval decisions, and timestamps can be captured and archived in OpenText File 360 alongside the final content. This gives governance teams a complete record of who reviewed the asset, what changes were requested, and when approval was granted.

• Strengthens content governance and accountability
• Provides evidence for internal audits and legal review
• Improves traceability for high-value campaign assets

8. Campaign Launch Readiness Workflow Across Creative and Operations Teams

Flow: Bi-directional

Creative teams can manage working files in OpenText File 360, send proofs to Ziflow for stakeholder approval, and then return approved assets to File 360 for distribution to downstream teams such as web, sales, and regional marketing. This creates a structured launch process from draft to approved final asset.

• Shortens time from creative completion to campaign launch
• Aligns creative, legal, and operations teams in one workflow
• Ensures only approved assets are distributed externally or internally