OpenText Identity and Access Management - Aviary Platform Integration and Automation

Common Integration Use Cases Between OpenText Identity and Access Management and Aviary Platform

1. Centralized single sign-on for media teams

Data flow: OpenText Identity and Access Management ? Aviary Platform

Use OpenText Identity and Access Management to authenticate users into Aviary through single sign-on, allowing editors, producers, reviewers, and administrators to access media assets with their corporate credentials. This reduces password fatigue, simplifies onboarding and offboarding, and gives IT a single control point for access enforcement across the media environment.

Business value: Faster user access, lower help desk volume, and stronger security governance for media operations.

2. Role-based access control for sensitive media assets

Data flow: OpenText Identity and Access Management ? Aviary Platform

Map enterprise roles and groups from OpenText Identity and Access Management to Aviary permissions so that only approved users can view, edit, approve, or publish specific video and audio assets. For example, legal teams can be restricted to review-only access, while production teams can edit metadata and creative teams can publish approved content.

Business value: Better control over confidential content, reduced risk of unauthorized publishing, and clearer separation of duties.

3. Automated access provisioning for project-based media collaboration

Data flow: OpenText Identity and Access Management ? Aviary Platform

When a new campaign, broadcast project, or content initiative starts, OpenText Identity and Access Management can provision Aviary access based on project membership or department assignment. Temporary access can be granted to external agencies, freelancers, or regional teams and automatically removed when the project ends.

Business value: Faster project startup, less manual administration, and improved compliance for temporary collaborators.

4. Secure access to approved media for downstream publishing systems

Data flow: Aviary Platform ? OpenText Identity and Access Management

Aviary can expose only approved media assets and associated metadata to users authenticated through OpenText Identity and Access Management, ensuring that downstream consumers such as CMS, DAM, or internal portals only receive content from authorized users and approved workflows. This is especially useful when media must be distributed to multiple business units with different access rules.

Business value: Controlled content distribution, fewer publishing errors, and consistent governance across channels.

5. Metadata-driven access for regional or brand-specific content libraries

Data flow: Bi-directional

Aviary can manage media libraries organized by metadata such as region, brand, language, or campaign, while OpenText Identity and Access Management supplies user attributes such as department, geography, or business unit. The integration can automatically match user attributes to the correct media collections, giving each team access only to the assets relevant to their market or brand.

Business value: Cleaner content segmentation, reduced cross-brand leakage, and more efficient global media operations.

6. Secure external partner access for agencies and production vendors

Data flow: OpenText Identity and Access Management ? Aviary Platform

Media organizations often need to share assets with agencies, localization vendors, or post-production houses. OpenText Identity and Access Management can manage external identities and enforce authentication policies before granting Aviary access, ensuring partners can review or upload assets without exposing the broader environment.

Business value: Safer collaboration with third parties, reduced reliance on shared accounts, and better auditability.

7. Audit-ready access logging for compliance and content governance

Data flow: Aviary Platform ? OpenText Identity and Access Management

Integrate Aviary activity logs with OpenText Identity and Access Management audit records to create a complete view of who accessed, edited, or distributed media assets and when. This supports internal governance, content approval traceability, and compliance reviews for regulated industries or high-value media properties.

Business value: Stronger audit trails, easier investigations, and improved compliance reporting.

8. Streamlined onboarding and offboarding across media workflows

Data flow: OpenText Identity and Access Management ? Aviary Platform

When employees join or leave media-related teams, OpenText Identity and Access Management can automatically create, update, or disable Aviary accounts based on HR or directory changes. This ensures new users get immediate access to the right media workspace and departing users lose access without delay.

Business value: Reduced security exposure, lower administrative overhead, and more reliable user lifecycle management.