OpenText Identity and Access Management - NetX Integration and Automation

Common Integration Use Cases Between OpenText Identity and Access Management and NetX

1. Single Sign-On for Digital Asset Users

Data flow: OpenText Identity and Access Management ? NetX

Use OpenText Identity and Access Management to authenticate users once and grant seamless access to NetX without separate logins. This is especially valuable for marketing, creative, and external agency users who need frequent access to digital assets.

• Reduces password resets and login-related support tickets
• Improves user adoption by simplifying access to asset libraries
• Supports secure access across internal and external user groups

2. Role-Based Access Control for Asset Libraries

Data flow: OpenText Identity and Access Management ? NetX

Synchronize user roles and group memberships from OpenText Identity and Access Management into NetX to control who can view, edit, approve, or download specific assets. This helps enforce governance around brand, legal, and regional content.

• Limits access to sensitive or pre-release materials
• Aligns permissions with job function and business unit
• Reduces manual administration of NetX user rights

3. Automated Provisioning and Deprovisioning of NetX Accounts

Data flow: OpenText Identity and Access Management ? NetX

When employees join, change roles, or leave the organization, OpenText Identity and Access Management can automatically create, update, or disable their NetX access. This ensures asset access stays aligned with current employment status.

• Speeds onboarding for new marketing and content teams
• Prevents orphaned accounts and unauthorized access
• Supports audit readiness and security compliance

4. Secure External Partner Access for Campaign Collaboration

Data flow: OpenText Identity and Access Management ? NetX

Provide controlled access to NetX for agencies, freelancers, and distributors using federated identity or managed external identities. OpenText Identity and Access Management can enforce authentication policies while NetX delivers the approved content workspace.

• Enables collaboration without creating unmanaged local accounts
• Supports time-bound access for campaign-specific work
• Improves visibility into who accessed which assets and when

5. Centralized Authentication Policy Enforcement for Sensitive Content

Data flow: Bi-directional

Use OpenText Identity and Access Management to enforce stronger authentication requirements for users accessing high-value or restricted content in NetX, such as multi-factor authentication or conditional access based on user context.

• Protects confidential brand, product, and legal assets
• Supports differentiated security for high-risk content
• Helps meet internal security and compliance requirements

6. Audit and Access Review Support for Compliance Teams

Data flow: NetX ? OpenText Identity and Access Management

Feed NetX access and usage events into OpenText Identity and Access Management or related governance processes to support periodic access reviews. Compliance and security teams can verify that only approved users retain access to regulated or restricted content.

• Improves traceability for audits and investigations
• Supports least-privilege access reviews
• Helps identify dormant or excessive permissions

7. Streamlined Access for Distributed Brand and Content Operations

Data flow: OpenText Identity and Access Management ? NetX

For global organizations, synchronize identity attributes such as region, department, and business unit into NetX to automatically route users to the correct asset collections and localized content sets.

• Reduces manual folder assignment and content routing
• Improves consistency across regional teams
• Ensures users see only relevant approved assets