OpenText Identity and Access Management - OpenText Information Archive Integration and Automation

Common Integration Use Cases Between OpenText Identity and Access Management and OpenText Information Archive

1. Secure Role-Based Access to Archived Records

OpenText Identity and Access Management can enforce single sign-on and role-based permissions for users accessing OpenText Information Archive. This ensures that only authorized employees, such as records managers, compliance officers, and legal staff, can search, view, or restore archived content based on their job role and security clearance.

• Direction: OpenText Identity and Access Management to OpenText Information Archive
• Business value: Reduces unauthorized access risk and simplifies user administration
• Typical users: Compliance, legal, records management, IT security

2. Centralized Authentication for Archived Data Access

Organizations can use OpenText Identity and Access Management to provide centralized authentication for users accessing archived data across multiple business units and regions. This eliminates separate credentials for archive access and aligns archive security with enterprise identity policies, including password rules, multi-factor authentication, and session controls.

• Direction: OpenText Identity and Access Management to OpenText Information Archive
• Business value: Improves security consistency and reduces help desk calls for password resets
• Typical users: Enterprise IT, security operations, distributed business teams

3. Controlled Access for Legacy System Decommissioning

When legacy applications are retired and their data is moved into OpenText Information Archive, OpenText Identity and Access Management can govern who is allowed to access the archived records. This supports a clean decommissioning process while preserving access for auditors, customer service teams, and business users who still need historical information.

• Direction: OpenText Information Archive to OpenText Identity and Access Management
• Business value: Enables legacy system retirement without losing controlled data access
• Typical users: Application owners, infrastructure teams, audit teams

4. Audit-Ready Access Logging for Compliance Reviews

OpenText Identity and Access Management can be used to authenticate users and maintain traceability for access to archived content in OpenText Information Archive. This helps organizations demonstrate who accessed regulated records, when access occurred, and whether the user had the correct entitlement during audits or legal reviews.

• Direction: Bi-directional
• Business value: Strengthens audit evidence and supports regulatory compliance
• Typical users: Internal audit, legal, compliance, information governance

5. Automated Provisioning and Deprovisioning for Archive Users

When employee roles change or users leave the organization, OpenText Identity and Access Management can automatically update or revoke access to OpenText Information Archive. This prevents orphaned accounts and ensures that archive permissions stay aligned with current employment status and business need.

• Direction: OpenText Identity and Access Management to OpenText Information Archive
• Business value: Reduces security exposure and manual account maintenance
• Typical users: HR, IAM administrators, security administrators

6. Segregation of Duties for Sensitive Archived Content

OpenText Identity and Access Management can enforce segregation of duties by assigning different access levels for archive administration, content review, and disposition approval within OpenText Information Archive. For example, one group may manage retention policies while another group reviews and approves legal holds or record disposition actions.

• Direction: OpenText Identity and Access Management to OpenText Information Archive
• Business value: Reduces insider risk and supports governance controls
• Typical users: Records management, compliance, security governance

7. Secure External Access for Auditors and Legal Counsel

Organizations can use OpenText Identity and Access Management to provide time-bound, controlled access to OpenText Information Archive for external auditors, legal counsel, or regulators. Access can be limited to specific archive collections and revoked automatically after the review period ends.

• Direction: OpenText Identity and Access Management to OpenText Information Archive
• Business value: Enables secure third-party access without expanding long-term risk
• Typical users: Legal, compliance, audit coordination teams