OpenText Identity and Access Management - Preservica Integration and Automation

Common Integration Use Cases Between OpenText Identity and Access Management and Preservica

OpenText Identity and Access Management provides centralized authentication, single sign-on, and role-based access control for enterprise applications. Preservica is a digital preservation platform used to archive, preserve, and provide controlled access to long-term digital records and content. Together, they support secure, auditable access to preserved content while reducing identity administration overhead and improving governance across records, archives, legal, and IT teams.

1. Single Sign-On for Archivists, Records Managers, and Business Users

Data flow: OpenText Identity and Access Management to Preservica

Users authenticate once through OpenText Identity and Access Management and gain seamless access to Preservica without separate credentials. This is especially valuable for distributed teams that need occasional access to archived records, such as legal, compliance, HR, and audit staff.

• Reduces password fatigue and help desk tickets
• Improves user adoption for archive search and retrieval
• Supports secure access across cloud and hybrid environments

2. Role-Based Access Control for Sensitive Archival Collections

Data flow: OpenText Identity and Access Management to Preservica

Identity roles defined in OpenText Identity and Access Management can be mapped to Preservica permissions to control who can view, download, edit metadata, or manage retention-sensitive collections. This helps enforce least-privilege access for restricted records such as personnel files, legal case materials, or regulated content.

• Aligns access rights with job function and business need
• Reduces risk of unauthorized exposure of sensitive records
• Supports governance and segregation of duties

3. Automated Provisioning and Deprovisioning of Archive Access

Data flow: OpenText Identity and Access Management to Preservica

When employees join, change roles, or leave the organization, identity changes in OpenText Identity and Access Management can automatically update Preservica access. This ensures archive permissions stay current without manual intervention from records or IT teams.

• Speeds onboarding for new records and compliance users
• Removes access immediately when users exit or change roles
• Reduces administrative effort and access review workload

4. Controlled External Access for Auditors, Regulators, and Legal Counsel

Data flow: OpenText Identity and Access Management to Preservica

Temporary identities or federated access policies in OpenText Identity and Access Management can be used to grant time-bound access to external stakeholders who need to review preserved records in Preservica. Access can be limited to specific collections and automatically revoked after the engagement ends.

• Supports secure third-party review without creating permanent accounts
• Improves audit readiness and legal response processes
• Provides tighter control over sensitive evidence and records

5. Centralized Authentication for Multi-Department Archive Operations

Data flow: Bi-directional, with OpenText Identity and Access Management as the authentication source and Preservica consuming identity attributes

Preservica can use identity attributes from OpenText Identity and Access Management to tailor access by department, geography, or business unit. This is useful in large enterprises where archive responsibilities are shared across multiple teams with different permission levels and operational scopes.

• Supports enterprise-wide archive governance
• Enables consistent access policies across departments
• Improves operational visibility into who can access which records

6. Secure Access to Preserved Records from Enterprise Portals

Data flow: OpenText Identity and Access Management to Preservica

Organizations can expose Preservica content through internal portals or case management systems while using OpenText Identity and Access Management to authenticate users before they reach the archive. This creates a controlled access experience for business users who need archived documents as part of their daily workflows.

• Reduces friction when accessing archived evidence or historical documents
• Supports embedded archive access in business applications
• Maintains centralized security policy enforcement

7. Audit Trail Alignment for Compliance and Access Reviews

Data flow: Preservica to OpenText Identity and Access Management, with complementary reporting

Preservica access logs can be correlated with identity events from OpenText Identity and Access Management to create a complete audit trail of who accessed preserved content, when they authenticated, and under what role. This is valuable for compliance teams conducting periodic access reviews or investigating record access incidents.

• Improves traceability for regulated records
• Supports internal and external audits
• Helps security teams investigate suspicious access patterns

8. Preservation Access for Long-Term Program and Project Teams

Data flow: OpenText Identity and Access Management to Preservica

For long-running programs such as infrastructure projects, mergers, or public sector initiatives, OpenText Identity and Access Management can manage changing team membership while Preservica stores the associated records for long-term retention. As team members rotate in and out, access remains aligned to current project roles.

• Maintains continuity of access over multi-year initiatives
• Prevents orphaned accounts and stale permissions
• Supports structured handover of archived project records