OpenText Identity and Access Management - Ziflow Integration and Automation

Common Integration Use Cases Between OpenText Identity and Access Management and Ziflow

1. Single Sign-On for Creative Review Teams

Data flow: OpenText Identity and Access Management ? Ziflow

Use OpenText Identity and Access Management to provide centralized single sign-on for Ziflow users, allowing creative, marketing, legal, and agency teams to access proofing workspaces with one enterprise login. This reduces password fatigue, lowers help desk tickets, and ensures users authenticate through corporate security controls before reviewing sensitive content.

2. Role-Based Access Control for Proofing and Approval

Data flow: OpenText Identity and Access Management ? Ziflow

Synchronize user roles and access policies from OpenText Identity and Access Management into Ziflow so that reviewers only see the projects, proofs, and approval actions relevant to their job function. For example, legal approvers can be restricted to final sign-off rights, while external agencies can be limited to comment-only access on assigned campaigns.

3. Automated User Provisioning and Deprovisioning

Data flow: OpenText Identity and Access Management ? Ziflow

Automatically create, update, and remove Ziflow accounts based on identity lifecycle events managed in OpenText Identity and Access Management. When employees join, change roles, or leave the organization, access to Ziflow is adjusted immediately, reducing orphaned accounts and improving compliance for regulated content review processes.

4. Secure Access for External Agencies and Contractors

Data flow: OpenText Identity and Access Management ? Ziflow

Extend controlled access to external creative agencies, freelancers, and production partners by federating identities through OpenText Identity and Access Management. This enables secure collaboration in Ziflow without creating unmanaged local accounts, while still enforcing expiration dates, authentication policies, and access restrictions for third-party users.

5. Approval Workflow Access Based on Identity Attributes

Data flow: OpenText Identity and Access Management ? Ziflow

Use identity attributes such as department, region, or business unit from OpenText Identity and Access Management to determine who can participate in specific Ziflow approval workflows. For example, only users in the EMEA marketing group can approve localized campaign assets, while global brand managers retain final approval authority across all regions.

6. Centralized Security for Sensitive or Regulated Content

Data flow: OpenText Identity and Access Management ? Ziflow

Apply enterprise authentication and access policies from OpenText Identity and Access Management to protect proofs containing confidential product launches, legal disclaimers, or regulated advertising content. This helps ensure that only authenticated and authorized users can view or comment on high-risk materials, supporting auditability and policy enforcement.

7. Faster Onboarding for Cross Functional Review Teams

Data flow: Bi-directional

When new users are added in OpenText Identity and Access Management, their access to Ziflow can be provisioned automatically, and Ziflow project assignments can reflect the user?s identity and role. This shortens onboarding time for campaign teams and ensures reviewers are ready to participate in proofing cycles from day one.

8. Audit Ready Access Tracking for Proof Approvals

Data flow: Ziflow ? OpenText Identity and Access Management

Feed Ziflow activity and approval events into OpenText Identity and Access Management or connected security reporting processes to support audit and compliance reviews. This gives security and governance teams visibility into who accessed, reviewed, and approved content, which is especially valuable for industries with strict review controls and documentation requirements.