OpenText Information Archive - 3Play Media Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and 3Play Media

OpenText Information Archive is typically used to retain, govern, and decommission enterprise content and records, while 3Play Media is commonly used to create captions, transcripts, subtitles, and accessibility assets for audio and video content. Together, they can support compliant media retention, accessibility workflows, and long-term preservation of business-critical multimedia.

1. Archive finalized captioned and transcribed media for compliance retention

Data flow: 3Play Media ? OpenText Information Archive

After 3Play Media generates approved captions, transcripts, and subtitle files for training videos, webinars, or public communications, those assets can be automatically archived in OpenText Information Archive alongside the source media and related approval records. This creates a defensible retention package for legal, regulatory, or internal policy requirements.

• Preserves the final accessible version of media content
• Supports audit requests for what was published and when
• Reduces risk of losing approved transcripts or caption files

2. Retain accessibility records for regulated communications

Data flow: 3Play Media ? OpenText Information Archive

Organizations in higher-regulation environments can archive transcripts, caption files, speaker notes, and accessibility review approvals generated through 3Play Media. This is especially useful for investor relations, public affairs, healthcare education, and government communications where proof of accessibility and content integrity may be required.

• Stores evidence of accessibility compliance
• Supports legal discovery and regulatory review
• Creates a complete record of published media content

3. Preserve legacy video libraries during system decommissioning

Data flow: 3Play Media ? OpenText Information Archive

When an organization retires an older video platform or learning management system, existing media files and their 3Play Media transcripts or captions can be migrated into OpenText Information Archive. This allows the business to decommission the legacy platform while maintaining searchable access to historical content and associated accessibility assets.

• Reduces dependency on outdated media systems
• Maintains access to historical training and corporate communications
• Supports lower-cost long-term storage and retention

4. Archive approved transcripts as the official business record

Data flow: 3Play Media ? OpenText Information Archive

For meetings, earnings calls, town halls, or executive announcements, 3Play Media can produce transcripts that are reviewed and approved by communications or legal teams. The approved transcript can then be archived in OpenText Information Archive as the official record, linked to the source audio or video file.

• Ensures a controlled version of record is retained
• Improves retrieval for audits, disputes, or internal reference
• Supports consistent retention across departments

5. Centralize searchable access to archived media and transcripts

Data flow: OpenText Information Archive ? 3Play Media and OpenText Information Archive ? enterprise search or content portals

Archived media and transcript metadata stored in OpenText Information Archive can be exposed to content portals or search tools used by communications, HR, legal, and compliance teams. If needed, 3Play Media can be used to enrich older media with transcripts before archival, making the archive more searchable and useful for business users.

• Improves findability of historical audio and video content
• Reduces time spent locating prior communications
• Enables reuse of approved content for training or reference

6. Support litigation hold and eDiscovery for media assets

Data flow: 3Play Media ? OpenText Information Archive

When a legal hold is issued, transcripts, captions, and related media files produced through 3Play Media can be preserved in OpenText Information Archive with retention controls suspended as needed. This helps legal teams maintain complete evidence for investigations, disputes, or regulatory inquiries.

• Protects media evidence from premature deletion
• Captures both content and accessibility artifacts
• Improves defensibility of retention practices

7. Retain multilingual subtitle assets for global content governance

Data flow: 3Play Media ? OpenText Information Archive

For organizations publishing content in multiple languages, 3Play Media subtitle files and translated transcripts can be archived with the original media in OpenText Information Archive. This creates a governed repository of localized content versions that can be reused, audited, or referenced by regional teams.

• Preserves language-specific versions of approved content
• Supports global compliance and brand consistency
• Reduces duplicate translation and captioning work

8. Archive production metadata and workflow approvals for operational governance

Data flow: Bi-directional, primarily 3Play Media ? OpenText Information Archive

Organizations can archive job metadata from 3Play Media such as request dates, turnaround times, reviewer approvals, and delivery status into OpenText Information Archive. This gives operations, procurement, and compliance teams a historical record of media accessibility production and vendor-managed service activity.

• Provides visibility into service performance and turnaround
• Supports vendor governance and internal audits
• Creates a durable record of accessibility production workflows