OpenText Information Archive - Canto Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and Canto

1. Archive approved marketing assets for long-term retention

Direction: Canto ? OpenText Information Archive

When marketing teams finalize brand assets, campaign visuals, product images, or regulated content, approved versions can be automatically transferred from Canto into OpenText Information Archive for compliant long-term retention. This helps organizations preserve the official record of published assets, reduce dependency on active DAM storage, and support audit or legal requests years later.

• Stores final approved versions with retention policies
• Reduces risk of accidental deletion or version confusion
• Supports legal, compliance, and brand governance requirements

2. Preserve retired campaign content after decommissioning in Canto

Direction: Canto ? OpenText Information Archive

At the end of a campaign or product lifecycle, older assets can be moved from Canto into OpenText Information Archive before they are removed from active use. This allows marketing teams to keep Canto focused on current content while ensuring retired materials remain searchable and retrievable for reference, compliance, or reuse analysis.

• Frees up active DAM space for current campaigns
• Keeps historical content available without cluttering the working library
• Supports structured disposition and retention controls

3. Maintain compliance copies of regulated creative content

Direction: Canto ? OpenText Information Archive

Industries such as healthcare, financial services, and life sciences often need to retain regulated marketing materials, product claims, and approved disclosures. Canto can remain the collaboration hub for creative teams, while OpenText Information Archive stores immutable compliance copies with retention rules, helping organizations prove what was published and when.

• Captures final approved content for audit readiness
• Supports regulatory retention requirements
• Provides defensible records for legal and compliance teams

4. Retrieve archived assets back into Canto for reuse or rebranding

Direction: OpenText Information Archive ? Canto

When teams need to reuse older assets for a new campaign, rebrand, or regional adaptation, archived files can be restored from OpenText Information Archive into Canto. This gives marketers access to historical originals without requiring them to search legacy repositories or request IT assistance.

• Speeds up content reuse and localization
• Reduces manual retrieval from archive systems
• Improves discoverability of legacy creative materials

5. Synchronize metadata for governance and searchability

Direction: Bi-directional

Asset metadata such as campaign name, product line, region, approval status, retention class, and expiration date can be synchronized between Canto and OpenText Information Archive. Canto benefits from richer search and collaboration context, while OpenText Information Archive receives the governance data needed to apply retention and disposition rules accurately.

• Improves asset findability in Canto
• Ensures archive records carry business and compliance metadata
• Reduces manual tagging and classification errors

6. Automate disposition of expired assets after retention review

Direction: OpenText Information Archive ? Canto

After retention periods expire, OpenText Information Archive can trigger disposition workflows and notify Canto administrators or content owners to remove obsolete assets from active circulation. This prevents outdated logos, superseded product images, or expired promotional materials from remaining available in the DAM.

• Reduces brand and compliance risk from outdated content
• Supports controlled deletion and retention governance
• Keeps Canto aligned with current approved materials only

7. Support enterprise content lifecycle management across marketing and records teams

Direction: Bi-directional

Canto can serve as the operational workspace for creative collaboration, while OpenText Information Archive serves as the system of record for long-term preservation. Assets can move from draft and approval in Canto to compliant archiving in OpenText Information Archive, then back to Canto when needed for reference or reuse. This creates a clear lifecycle from creation to retention to disposition.

• Separates active collaboration from long-term records management
• Improves operational efficiency across marketing, legal, and IT
• Creates a governed end-to-end content lifecycle