OpenText Information Archive - Highspot Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and Highspot

• Archived sales collateral retention for compliance and audit readiness
  Highspot sales decks, battle cards, proposal templates, and customer-facing documents can be archived in OpenText Information Archive when they are retired or superseded. This preserves a compliant record of what content was used, when it was approved, and how long it was retained, supporting audit requests, legal discovery, and regulated industry requirements.
• Controlled disposition of outdated enablement content
  When Highspot content owners mark assets as obsolete, the integration can send final versions and metadata to OpenText Information Archive for long-term retention before removal from active use. This helps sales operations reduce content clutter in Highspot while ensuring the business keeps a defensible record of deprecated materials and approval history.
• Preservation of buyer engagement artifacts for regulated sales processes
  Buyer-facing content shared through Highspot, such as pricing sheets, product disclosures, or contract-related documents, can be archived in OpenText Information Archive together with associated metadata. This creates a durable record of what was presented to prospects and customers, which is valuable for regulated sales motions, dispute resolution, and policy compliance.
• Retention of training and certification records for sales teams
  Highspot training modules, certifications, and completion records can be transferred to OpenText Information Archive for long-term retention. This supports HR, compliance, and sales leadership by maintaining evidence of enablement completion, especially for onboarding, product launches, and mandatory training programs.
• Legacy content migration into a governed archive before Highspot cleanup
  Organizations consolidating sales content can move historical collateral from older repositories into OpenText Information Archive, then surface only approved, current assets in Highspot. This reduces risk from stale content, simplifies Highspot governance, and gives sales teams a cleaner, more relevant content library.
• Legal hold support for sales and marketing materials
  If a legal or regulatory hold is placed on a campaign, product line, or customer segment, relevant Highspot assets and usage records can be preserved in OpenText Information Archive. This ensures the organization can freeze content and related evidence without disrupting day-to-day sales enablement operations.
• Cross-functional governance for content lifecycle management
  Marketing, sales enablement, legal, and records management teams can use Highspot for active content distribution and OpenText Information Archive for long-term retention and disposition. The integration enables a clear lifecycle: create and distribute in Highspot, then archive approved final versions and metadata in OpenText Information Archive when content reaches end of life.