OpenText Information Archive - OpenText Magellan Risk Guard Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and OpenText Magellan Risk Guard

1. Risk-based review of archived content before final retention or disposition

Data flow: OpenText Information Archive ? OpenText Magellan Risk Guard

Archived emails, documents, and records can be scanned by OpenText Magellan Risk Guard before retention expiry or deletion to identify sensitive, regulated, or potentially problematic content. This helps records and compliance teams make better disposition decisions, especially when legal hold, privacy, or regulatory concerns may require extended retention.

• Reduces the chance of deleting content that still carries legal or compliance risk
• Supports defensible disposition with AI-assisted content review
• Improves coordination between records management, legal, and compliance teams

2. Compliance monitoring of legacy system data during decommissioning

Data flow: OpenText Information Archive ? OpenText Magellan Risk Guard

When legacy applications are retired and their data is moved into OpenText Information Archive, OpenText Magellan Risk Guard can analyze the archived unstructured content to detect policy violations, sensitive information, or risky language. This is especially useful during large-scale application rationalization programs where hidden compliance issues may remain in older records.

• Helps validate that decommissioned data does not introduce new compliance exposure
• Supports audit readiness during system retirement projects
• Allows compliance teams to prioritize review of high-risk archived records

3. Sensitive content identification for archive classification and access control refinement

Data flow: OpenText Information Archive ? OpenText Magellan Risk Guard ? OpenText Information Archive

OpenText Magellan Risk Guard can inspect archived unstructured content and flag items containing personal data, confidential business information, or other sensitive material. Those findings can then be used to refine archive classification, apply stricter retention categories, or adjust access permissions in OpenText Information Archive.

• Improves archive governance and content classification accuracy
• Enables tighter access controls for high-risk records
• Supports privacy and data protection requirements

4. Legal and compliance exception workflow for archived records

Data flow: OpenText Information Archive ? OpenText Magellan Risk Guard ? business workflow systems

Archived content can be periodically analyzed by OpenText Magellan Risk Guard to detect items that may require legal review, privacy action, or policy exception handling. When risk is identified, the result can trigger a workflow for legal, compliance, or records teams to review the record and decide whether to retain, redact, restrict, or release it.

• Creates a repeatable review process for high-risk archived content
• Reduces manual searching across large archive repositories
• Improves response time for legal and regulatory inquiries

5. Discovery support for audits, investigations, and regulatory requests

Data flow: OpenText Information Archive ? OpenText Magellan Risk Guard

During audits or investigations, archived records can be passed to OpenText Magellan Risk Guard to identify documents with sensitive statements, policy breaches, or regulated data elements. This helps investigators and auditors focus on the most relevant records first, reducing the time spent reviewing large archive sets.

• Speeds up audit and investigation preparation
• Improves prioritization of archived evidence
• Supports more efficient regulatory response and eDiscovery readiness

6. Proactive remediation of risky archived content

Data flow: OpenText Information Archive ? OpenText Magellan Risk Guard ? remediation teams

OpenText Magellan Risk Guard can identify archived content that contains outdated personal data, confidential attachments, or other risk indicators. Remediation teams can then take action such as redaction, restriction, retention adjustment, or escalation for review, while the original record remains preserved in OpenText Information Archive for compliance purposes.

• Balances preservation with risk reduction
• Helps reduce exposure from legacy content that was never cleaned up
• Supports privacy remediation and data minimization initiatives

7. Closed-loop governance for retention policy enforcement

Data flow: Bi-directional

Retention rules in OpenText Information Archive can define which content is eligible for review, while OpenText Magellan Risk Guard can provide risk signals that influence whether a record should be retained longer, escalated, or flagged for exception handling. This creates a closed-loop governance process where archive policy and AI-based risk detection work together.

• Improves retention policy enforcement with real content insight
• Reduces reliance on static rules alone
• Helps organizations apply consistent governance across business units

8. Enterprise records rationalization with risk scoring

Data flow: OpenText Information Archive ? OpenText Magellan Risk Guard

As organizations consolidate records from multiple legacy repositories into OpenText Information Archive, OpenText Magellan Risk Guard can score or flag content based on compliance risk. This allows records managers to segment archived content into low-risk and high-risk groups, making it easier to prioritize review, access controls, and disposition planning.

• Supports large-scale archive migration and rationalization programs
• Helps teams focus effort on the highest-risk content first
• Improves governance across merged or inherited data sets