OpenText Information Archive - Scaleflex Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and Scaleflex

OpenText Information Archive and Scaleflex serve very different but complementary enterprise needs. OpenText Information Archive is designed for compliant, long-term retention of business records, legacy data, and regulated content. Scaleflex is built for high-performance media storage, optimization, and delivery across digital channels. Together, they can support both governance and customer experience by separating archival storage from active content delivery while keeping business-critical assets accessible.

1. Archive Original Media While Publishing Optimized Assets to Digital Channels

Data flow: Scaleflex to OpenText Information Archive

When marketing, product, or eCommerce teams upload original images, videos, or static files into Scaleflex, the final approved master files can be automatically archived in OpenText Information Archive for long-term retention and auditability. Scaleflex continues to serve optimized derivatives to websites and applications, while OpenText preserves the original source version as the system of record.

• Preserves approved master assets for compliance and brand governance
• Reduces risk of accidental deletion or unauthorized modification
• Supports legal and regulatory retention requirements for published media

2. Retire Legacy Content Repositories Without Losing Historical Media Access

Data flow: Legacy repository through OpenText Information Archive, with Scaleflex for active delivery

Organizations decommissioning older CMS, DAM, or file servers can migrate historical media into OpenText Information Archive to retain access and meet retention obligations. Frequently used or customer-facing assets can then be reintroduced into Scaleflex for modern delivery, optimization, and transformation. This allows IT to shut down legacy platforms while business teams retain access to needed content.

• Supports application retirement and infrastructure cost reduction
• Maintains searchable access to historical media and related records
• Separates inactive archive content from active digital delivery content

3. Retain Compliance Copies of Published Website and Campaign Assets

Data flow: Scaleflex to OpenText Information Archive

For regulated industries such as financial services, healthcare, and public sector, every published asset may need to be retained as evidence of what was displayed to customers or citizens. Scaleflex can send finalized campaign images, banners, videos, and downloadable files to OpenText Information Archive once they are published. This creates a compliant record of externally distributed content.

• Provides evidence for audits, disputes, and regulatory reviews
• Captures the exact version of content that was published
• Improves governance across marketing, compliance, and legal teams

4. Restore Archived Media for Reuse in New Digital Experiences

Data flow: OpenText Information Archive to Scaleflex

Archived media from OpenText Information Archive can be retrieved and reactivated in Scaleflex when older assets are needed for new campaigns, product pages, or customer portals. This is especially useful for organizations with large libraries of approved historical content that can be repurposed instead of recreated.

• Reduces duplicate creative production work
• Speeds up reuse of approved assets across channels
• Enables controlled reactivation of archived content with governance intact

5. Preserve Product Media and Documentation for Long-Term Regulatory Retention

Data flow: Scaleflex to OpenText Information Archive

Manufacturers, distributors, and consumer brands often need to retain product images, packaging artwork, instruction videos, and safety-related media for many years. Scaleflex can manage the active lifecycle of these assets for commerce and web use, while OpenText Information Archive stores immutable retention copies for legal and regulatory purposes.

• Supports product liability and traceability requirements
• Keeps active commerce content separate from long-term records
• Helps legal and quality teams respond to claims or investigations

6. Archive Expired Campaign Assets and Keep Only Approved Current Versions in Scaleflex

Data flow: Scaleflex to OpenText Information Archive

Marketing teams often accumulate large volumes of expired banners, seasonal promotions, and outdated media variants. An integration can automatically move expired or superseded assets from Scaleflex into OpenText Information Archive based on retention rules, while keeping only current approved versions available for publishing. This reduces clutter and lowers storage and governance overhead.

• Improves asset lifecycle management
• Reduces operational burden on marketing operations and DAM administrators
• Ensures historical versions remain retained without being actively published

7. Maintain Audit Trails for Media Approval and Publication Workflows

Data flow: Bi-directional

Scaleflex can store and deliver the active media asset, while OpenText Information Archive preserves approval records, final renditions, and publication evidence. This creates a complete audit trail showing who approved the asset, when it was published, and which version was retained. Compliance, legal, and brand teams gain a reliable record of content governance.

• Supports internal controls and external audits
• Links content delivery with retention and approval evidence
• Improves accountability across creative, compliance, and operations teams

8. Centralize Long-Term Storage of Media for Multi-Channel Digital Operations

Data flow: Scaleflex to OpenText Information Archive, with selective retrieval back to Scaleflex

Enterprises running multiple websites, portals, and commerce channels can use Scaleflex for fast media delivery while sending older or infrequently used assets to OpenText Information Archive. When a channel team needs a historical asset, it can be restored from the archive into Scaleflex for optimized delivery. This model balances performance, cost, and retention across the full media lifecycle.

• Optimizes storage costs by moving inactive assets to archive
• Preserves fast delivery for customer-facing content
• Supports distributed teams with controlled access to shared media

These integrations are most valuable when organizations need both high-performance media delivery and strict information governance. Scaleflex manages the active digital experience, while OpenText Information Archive provides the compliant long-term record.