OpenText Information Archive - Tenovos Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and Tenovos

1. Archive expired marketing assets from Tenovos for compliant long-term retention

Data flow: Tenovos to OpenText Information Archive

When marketing campaigns end, high-volume assets such as images, videos, banners, and supporting files can be moved from Tenovos into OpenText Information Archive for long-term retention. This helps marketing teams keep Tenovos focused on active, high-performing content while ensuring older assets remain available for audit, legal, or brand-history purposes.

• Reduces storage and licensing pressure in Tenovos
• Preserves historical campaign content for compliance and reference
• Supports retention policies for regulated industries

2. Preserve approved creative versions and final deliverables with audit-ready traceability

Data flow: Tenovos to OpenText Information Archive

Final approved versions of creative assets, along with metadata such as approval date, campaign name, owner, and usage rights, can be archived in OpenText Information Archive. This creates a defensible record of what was approved and when, which is useful for brand governance, legal review, and dispute resolution.

• Maintains a permanent record of final approved content
• Improves auditability for brand and legal teams
• Helps resolve questions about asset usage and approval history

3. Retrieve archived legacy campaign assets into Tenovos for reuse and repurposing

Data flow: OpenText Information Archive to Tenovos

Archived assets from prior campaigns can be surfaced back into Tenovos when teams need to repurpose successful creative, refresh evergreen content, or reuse licensed material. This avoids recreating assets from scratch and gives marketers access to historical content that still has business value.

• Speeds up content reuse and campaign refreshes
• Reduces creative production costs
• Improves access to historical brand assets without restoring legacy systems

4. Support legal hold and rights management for content with retention constraints

Data flow: Bi-directional

Tenovos can pass asset metadata, usage rights, and campaign context to OpenText Information Archive so content subject to legal hold, contractual restrictions, or retention obligations is preserved correctly. In return, archive status can be exposed back to Tenovos so users know which assets are locked, retained, or restricted from deletion.

• Prevents accidental deletion of regulated or disputed content
• Improves coordination between marketing, legal, and compliance teams
• Ensures retention rules are applied consistently across content lifecycle stages

5. Decommission legacy content repositories while keeping marketing assets accessible

Data flow: Legacy repository or Tenovos to OpenText Information Archive, then OpenText Information Archive to Tenovos

Organizations replacing older content repositories can archive legacy marketing files into OpenText Information Archive and selectively expose relevant assets in Tenovos for ongoing business use. This allows IT to retire outdated systems while preserving access to valuable creative content for marketing operations.

• Supports legacy system retirement and cost reduction
• Maintains business access to historical content
• Minimizes disruption during platform modernization

6. Enrich archived assets with performance insights for future content planning

Data flow: Tenovos to OpenText Information Archive

Tenovos analytics data such as engagement metrics, campaign performance, and asset effectiveness can be stored alongside archived creative files in OpenText Information Archive. This creates a historical record that helps marketing leaders understand which content types performed best and informs future creative strategy.

• Combines content records with performance history
• Improves decision-making for future campaigns
• Provides evidence for content ROI analysis and governance reviews

7. Centralize retention of regulated brand and product content across business units

Data flow: Tenovos to OpenText Information Archive

For industries such as healthcare, financial services, or consumer goods, brand and product content often needs to be retained for regulatory or product claim verification purposes. Tenovos can send approved assets and related metadata to OpenText Information Archive to ensure long-term preservation of content that may be required for audits, investigations, or market review.

• Supports regulatory evidence retention
• Creates a single compliant archive for marketing content
• Reduces risk associated with missing or incomplete records

8. Provide controlled access to archived assets for cross-functional teams

Data flow: OpenText Information Archive to Tenovos

Archived assets can be made searchable or referenceable from Tenovos so marketing, legal, compliance, and brand teams can locate historical content without accessing the archive directly. This improves usability while keeping the system of record in OpenText Information Archive.

• Improves discoverability of archived content
• Reduces dependency on IT for retrieval requests
• Maintains governance while enabling broader business access