OpenText Information Archive - Ziflow Integration and Automation

Common Integration Use Cases Between OpenText Information Archive and Ziflow

1. Archive Final Approved Creative Assets and Proofing Records

Data flow: Ziflow ? OpenText Information Archive

When a creative proof reaches final approval in Ziflow, the approved asset, version history, comments, approval timestamps, and reviewer metadata can be automatically archived in OpenText Information Archive. This creates a compliant long-term record of the final deliverable and its approval trail.

Business value: Supports audit readiness, reduces reliance on active collaboration tools for historical retrieval, and ensures approved marketing or brand assets are retained according to policy.

2. Retain Regulatory Evidence for Marketing and Brand Approvals

Data flow: Ziflow ? OpenText Information Archive

Organizations in regulated industries can archive proofing evidence for campaigns, packaging, disclosures, and public-facing content. Ziflow approval logs, annotations, and sign-off records can be preserved in OpenText Information Archive to demonstrate who approved what and when.

Business value: Strengthens compliance controls, simplifies response to audits or legal inquiries, and reduces risk associated with incomplete approval documentation.

3. Preserve Superseded Creative Versions for Legal and Operational Reference

Data flow: Ziflow ? OpenText Information Archive

As creative teams iterate through multiple proof versions, older drafts and rejected versions can be archived once a final version is approved. OpenText Information Archive can store these versions with associated comments and decision history for future reference.

Business value: Prevents loss of historical context, supports dispute resolution, and helps teams understand why specific creative decisions were made.

4. Provide Long-Term Access to Archived Creative Content After Project Closure

Data flow: OpenText Information Archive ? Ziflow

Archived assets or approved content packages can be made available back to Ziflow for review when a campaign is reactivated, localized, or repurposed. Teams can retrieve archived materials from OpenText Information Archive and reintroduce them into Ziflow for new proofing cycles.

Business value: Reduces rework, accelerates reuse of approved content, and gives creative and marketing teams access to trusted historical assets without searching across disconnected repositories.

5. Centralize Retention of Creative Workflow Metadata Across Systems

Data flow: Bi-directional

Ziflow can generate workflow events such as proof creation, reviewer assignments, approval status changes, and final disposition triggers. OpenText Information Archive can retain these records as part of the enterprise retention policy, while Ziflow continues to manage active collaboration.

Business value: Creates a consistent record of workflow activity across departments, improves governance, and ensures retention rules are applied to both content and process metadata.

6. Support Legacy System Decommissioning for Creative and Compliance Records

Data flow: Legacy creative repository or DAM replacement path through Ziflow and OpenText Information Archive

When organizations retire older content systems, approved creative files and associated proofing records can be moved into OpenText Information Archive for long-term retention, while Ziflow remains the active review layer for new work. This is especially useful during platform consolidation or DAM modernization initiatives.

Business value: Lowers infrastructure and licensing costs, preserves access to historical creative records, and reduces risk during system retirement.

7. Enable Controlled Retrieval of Archived Assets for Audit, Legal, or Brand Review

Data flow: OpenText Information Archive ? Ziflow

Legal, compliance, or brand governance teams can retrieve archived proofs and approved assets from OpenText Information Archive and send them into Ziflow for targeted review, re-approval, or comparison against current standards.

Business value: Improves governance over reused content, supports legal hold or investigation workflows, and gives reviewers a familiar interface for evaluating archived materials.