OpenText Internet of Things Platform - Axiell Integration and Automation

Common Integration Use Cases Between OpenText Internet of Things Platform and Axiell

OpenText Internet of Things Platform and Axiell can complement each other by connecting real-world environmental and operational sensor data with collection, preservation, and access workflows in cultural heritage institutions. This creates stronger control over collection conditions, better auditability, and more efficient coordination between conservation, facilities, and collections teams.

1. Environmental monitoring for collection storage and exhibition spaces

Data flow: OpenText Internet of Things Platform to Axiell

Sensor data from temperature, humidity, vibration, light, and air quality devices in storage rooms, galleries, and transit areas can be sent into Axiell as condition-related records or alerts tied to specific collections or locations. This helps museums and archives maintain preservation standards and document environmental exposure over time.

• Automatically log environmental readings against storage locations or exhibits
• Trigger alerts when thresholds are exceeded for sensitive materials
• Support conservation teams with evidence for preventive action

2. Condition-based preservation workflows for high-value or fragile items

Data flow: OpenText Internet of Things Platform to Axiell

When IoT sensors detect abnormal conditions such as excessive vibration during transport or unstable humidity in a vault, Axiell can create preservation tasks, incident records, or review workflows. This enables faster response for fragile artifacts, manuscripts, and archival materials.

• Open a conservation case when a threshold breach occurs
• Assign tasks to curators, conservators, or facilities staff
• Maintain a documented preservation history for each item

3. Asset location and movement tracking for collections logistics

Data flow: Bi-directional

OpenText Internet of Things Platform can capture movement events from RFID, beacon, or sensor-enabled transport equipment, while Axiell maintains the authoritative collection record and movement history. Together, they improve control over object transfers between storage, exhibition, restoration, and loan locations.

• Update Axiell when an item enters or leaves a controlled zone
• Verify chain of custody during internal moves or external loans
• Reduce manual logging and improve accountability

4. Automated loan and exhibition compliance monitoring

Data flow: OpenText Internet of Things Platform to Axiell

For traveling exhibitions and external loans, IoT devices in crates, vehicles, or display cases can feed real-time condition data into Axiell. This supports compliance with loan agreements and helps institutions prove that objects remained within agreed environmental limits.

• Track temperature and humidity during transit and display
• Attach compliance evidence to loan records in Axiell
• Alert staff if transport conditions threaten object integrity

5. Facilities maintenance linked to collection risk management

Data flow: OpenText Internet of Things Platform to Axiell

Building sensors can detect HVAC failures, water leaks, or power fluctuations and send those events to Axiell so staff can assess collection risk by room, shelf, or storage zone. This helps prioritize maintenance based on the value and sensitivity of affected holdings.

• Map facility incidents to impacted collection areas
• Prioritize response for rooms containing vulnerable materials
• Support cross-team coordination between facilities and collections staff

6. Digital preservation trigger events from physical condition changes

Data flow: OpenText Internet of Things Platform to Axiell

When physical storage conditions indicate risk, Axiell can initiate digital preservation actions such as flagging items for inspection, creating review tasks, or updating metadata about item condition and handling restrictions. This is especially useful for institutions managing both physical and digital heritage assets.

• Link environmental anomalies to preservation metadata updates
• Prompt review of items exposed to damaging conditions
• Improve long-term stewardship decisions with operational evidence

7. Operational dashboards for collections, conservation, and facilities teams

Data flow: Bi-directional

OpenText Internet of Things Platform provides live sensor and alert data, while Axiell contributes collection context such as item sensitivity, location, and priority. Combined dashboards give leadership and operational teams a single view of collection risk, preservation status, and response activity.

• Correlate sensor alerts with specific objects or storage zones
• Track open incidents, response times, and resolution status
• Improve decision-making across curatorial, conservation, and facilities teams

8. Public access and exhibition planning informed by environmental readiness

Data flow: OpenText Internet of Things Platform to Axiell

Before an object is approved for display or public access, environmental data from OpenText Internet of Things Platform can confirm that the intended space is stable and suitable. Axiell can use this information to support exhibition planning, object readiness checks, and safer public presentation of sensitive items.

• Validate display conditions before scheduling an item for exhibition
• Reduce risk of last-minute conservation issues
• Support more reliable planning for curators and exhibition managers