OpenText Legal Hold - MediaViz AI Integration and Automation

Common Integration Use Cases Between OpenText Legal Hold and MediaViz AI

OpenText Legal Hold is designed to preserve relevant information, manage custodians, and enforce legal preservation obligations during litigation, investigations, and regulatory matters. MediaViz AI can complement this by analyzing large volumes of media content such as images, video, and audio to detect, classify, and extract relevant evidence faster. Together, they can improve preservation accuracy, reduce manual review effort, and strengthen defensibility in eDiscovery and compliance workflows.

1. Automated identification of media evidence for legal hold

Data flow: MediaViz AI - OpenText Legal Hold

MediaViz AI can scan enterprise repositories, case folders, or surveillance archives to identify media files that are likely relevant to a matter, such as videos from security systems, recorded meetings, or image-based evidence. The resulting metadata, tags, and relevance indicators can be sent to OpenText Legal Hold to trigger preservation actions for the associated custodians and content sources.

Business value: Reduces the risk of missing critical media evidence and shortens the time needed to place the right content under hold.

2. Enrichment of legal hold records with media metadata

Data flow: MediaViz AI - OpenText Legal Hold

MediaViz AI can extract useful metadata from media assets, such as timestamps, locations, object detection results, speaker activity, or scene classifications. This enriched metadata can be attached to legal hold records in OpenText Legal Hold to improve matter documentation and help legal teams understand what content is being preserved.

Business value: Improves hold defensibility and gives legal teams better visibility into the scope and relevance of preserved media.

3. Custodian-based media preservation for investigations

Data flow: OpenText Legal Hold - MediaViz AI

When a custodian is added to a legal hold in OpenText Legal Hold, the system can pass custodian details, matter identifiers, and preservation scope to MediaViz AI. MediaViz AI can then search connected media repositories for files associated with that custodian, flag potentially relevant items, and return preservation candidates for review.

Business value: Speeds up investigation response and ensures media tied to key employees or departments is identified consistently.

4. Priority review queue for high-risk media content

Data flow: MediaViz AI - OpenText Legal Hold

MediaViz AI can score media content based on relevance, sensitivity, or risk indicators, such as mentions of incident-related terms, visual evidence of an event, or unusual activity patterns. High-priority items can be pushed into OpenText Legal Hold as flagged evidence sets, allowing legal and compliance teams to focus on the most important content first.

Business value: Improves review efficiency and helps teams prioritize limited legal resources during time-sensitive matters.

5. Preservation of video and image evidence from internal investigations

Data flow: OpenText Legal Hold - MediaViz AI

For internal investigations involving workplace incidents, fraud, harassment, safety events, or policy violations, OpenText Legal Hold can initiate preservation of relevant custodians and repositories. MediaViz AI can then analyze the preserved media to identify key moments, detect faces or objects, and create searchable summaries for investigators.

Business value: Supports faster fact-finding while maintaining a defensible preservation chain for media evidence.

6. Legal hold exception monitoring for media repositories

Data flow: Bi-directional

OpenText Legal Hold can notify MediaViz AI when a hold is released, modified, or extended. MediaViz AI can then update its processing rules to continue preserving or releasing media content accordingly. In return, MediaViz AI can report back on media assets that remain active, newly discovered, or at risk of deletion, helping legal teams monitor compliance with hold instructions.

Business value: Reduces accidental deletion risk and keeps preservation actions aligned with current legal requirements.

7. Matter-centric reporting for legal and compliance teams

Data flow: Bi-directional

OpenText Legal Hold can provide matter IDs, custodian lists, and hold status, while MediaViz AI can provide counts of analyzed media, relevance scores, and evidence classifications. Combined reporting gives legal, compliance, and IT teams a unified view of what has been preserved, what has been analyzed, and where gaps may exist.

Business value: Improves governance, audit readiness, and cross-functional coordination across legal, compliance, and records management teams.

8. Regulatory response support for media-heavy investigations

Data flow: OpenText Legal Hold - MediaViz AI

In regulated industries such as financial services, healthcare, or manufacturing, OpenText Legal Hold can preserve media tied to a regulatory inquiry. MediaViz AI can then process the preserved content to identify relevant events, extract evidence summaries, and support rapid response packages for regulators or outside counsel.

Business value: Accelerates regulatory response timelines and improves the quality of evidence production for media-based records.