OpenText Legal Hold - Tenovos Integration and Automation

Common Integration Use Cases Between OpenText Legal Hold and Tenovos

1. Preserve marketing assets placed under legal hold

Data flow: OpenText Legal Hold ? Tenovos

When a campaign, brand asset, or creative file becomes relevant to litigation, OpenText Legal Hold can trigger a preservation notice to Tenovos so the asset is locked from deletion, replacement, or version purge. This helps marketing teams continue normal operations while ensuring that potentially relevant content is retained for legal review.

• Prevents accidental deletion of held assets in Tenovos
• Supports defensible preservation for eDiscovery
• Reduces legal risk tied to content lifecycle management

2. Sync custodian lists with content owners and contributors

Data flow: Bi-directional

OpenText Legal Hold can share custodian information with Tenovos so marketing administrators can identify which users own, approve, or contributed to assets under hold. Tenovos can return metadata such as asset owners, editors, and approvers to help legal teams confirm the correct custodians are included in the hold process.

• Improves accuracy of custodian identification
• Speeds up legal hold administration
• Creates a clearer audit trail across legal and marketing teams

3. Flag high-risk campaign content for retention review

Data flow: Tenovos ? OpenText Legal Hold

Tenovos can send metadata about high-value or sensitive assets, such as product launch materials, regulated claims, or externally published creative, to OpenText Legal Hold for review when litigation or investigation risk is identified. Legal teams can then decide whether those assets should be preserved under a formal hold.

• Helps legal teams identify relevant content faster
• Reduces manual review of large asset libraries
• Supports proactive compliance for regulated marketing content

4. Maintain version history for held digital assets

Data flow: Tenovos ? OpenText Legal Hold

Tenovos can provide version lineage, timestamps, and approval history for assets subject to hold so OpenText Legal Hold has a complete record of what existed, when it changed, and who approved it. This is especially useful for campaigns that evolve through multiple revisions before publication.

• Preserves evidence of content changes over time
• Supports legal review of draft and final asset versions
• Improves defensibility during discovery requests

5. Notify marketing teams when held content is cleared

Data flow: OpenText Legal Hold ? Tenovos

Once a hold is released, OpenText Legal Hold can notify Tenovos so the affected assets can return to normal lifecycle rules. This allows marketing operations to resume archiving, replacement, or deletion according to standard governance policies without waiting for manual legal confirmation.

• Reduces delays in content cleanup and archive management
• Prevents over-retention of obsolete assets
• Improves operational efficiency for marketing operations

6. Create a legal hold audit trail for asset governance

Data flow: Bi-directional

Tenovos can send asset identifiers, usage history, and publication details to OpenText Legal Hold, while OpenText Legal Hold returns hold status, release dates, and case references. Together, the systems create a complete governance record showing which assets were preserved, why they were held, and when restrictions were removed.

• Strengthens compliance reporting
• Provides end-to-end traceability for audits
• Helps legal and marketing teams operate from a shared source of truth

7. Support litigation response for brand and campaign materials

Data flow: Tenovos ? OpenText Legal Hold

During litigation, marketing teams often need to identify all related campaign assets quickly, including images, videos, copy variants, and localized versions. Tenovos can feed asset metadata and relationships into OpenText Legal Hold so legal teams can issue targeted holds on the exact materials involved, rather than broad and inefficient retention notices.

• Improves precision of legal hold scope
• Reduces unnecessary disruption to unrelated assets
• Accelerates response to legal discovery requests

8. Protect regulated or sensitive content across the asset lifecycle

Data flow: Bi-directional

For industries such as healthcare, financial services, or consumer goods, Tenovos can identify regulated assets and pass them to OpenText Legal Hold when a matter arises. OpenText Legal Hold can then enforce preservation rules and return status updates so Tenovos can keep those assets in a restricted state until the hold is lifted.

• Aligns marketing content governance with legal obligations
• Reduces compliance exposure for sensitive materials
• Ensures controlled handling of regulated assets from creation to release