OpenText Lens - Data Visibility - Ampliance Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and Ampliance

OpenText Lens - Data Visibility helps organizations discover, classify, and assess unstructured data across repositories, while Ampliance can be used to operationalize content workflows, governance actions, or downstream business processes. Together, they can support better data control, faster remediation, and more efficient cross-functional operations.

1. Sensitive Content Discovery and Remediation Workflow

OpenText Lens - Data Visibility scans file shares, content repositories, and collaboration platforms to identify sensitive or regulated content such as personal data, financial records, or confidential contracts. Those findings are then sent to Ampliance to create remediation tasks for data owners, compliance teams, or records managers. This enables structured follow-up for deletion, restriction, relocation, or retention labeling.

• Data flow: OpenText Lens - Data Visibility to Ampliance
• Business value: Reduces compliance risk and accelerates remediation of exposed content
• Typical users: Compliance, legal, records management, and IT operations

2. Redundant and Obsolete Content Cleanup Campaigns

OpenText Lens - Data Visibility identifies duplicate, outdated, or low-value content across repositories. Ampliance can then orchestrate cleanup campaigns by assigning review tasks to content owners and tracking approvals for deletion or archival. This is especially useful before storage optimization initiatives or policy-driven retention cleanup.

• Data flow: OpenText Lens - Data Visibility to Ampliance
• Business value: Lowers storage costs and reduces clutter that slows down search and governance
• Typical users: Information governance, business unit owners, and infrastructure teams

3. Migration Readiness Assessment and Work Queue Creation

Before moving content to a new platform, OpenText Lens - Data Visibility can analyze source repositories to determine what should be migrated, archived, or excluded. Ampliance can receive the migration inventory and create work queues for review, exception handling, and approval. This helps project teams avoid migrating unnecessary or risky content.

• Data flow: OpenText Lens - Data Visibility to Ampliance
• Business value: Improves migration quality and reduces cost and timeline overruns
• Typical users: Migration teams, application owners, and governance leads

4. Policy Violation Review and Exception Management

When OpenText Lens - Data Visibility detects content that violates retention, privacy, or classification policies, those exceptions can be routed into Ampliance for review and disposition. Ampliance can manage the approval workflow, capture decisions, and maintain an audit trail for regulatory reporting.

• Data flow: OpenText Lens - Data Visibility to Ampliance
• Business value: Creates a controlled process for handling policy exceptions
• Typical users: Legal, compliance, privacy, and audit teams

5. Ownership Assignment for Unstructured Data Remediation

OpenText Lens - Data Visibility can identify repositories or folders with unclear ownership, high-risk content, or excessive data growth. Ampliance can then assign ownership review tasks to business stakeholders so they can validate responsibility, approve retention actions, or confirm business relevance. This improves accountability across distributed content environments.

• Data flow: OpenText Lens - Data Visibility to Ampliance
• Business value: Clarifies accountability and speeds up decision-making
• Typical users: Department managers, data stewards, and governance teams

6. Compliance Reporting and Audit Evidence Collection

OpenText Lens - Data Visibility provides evidence on what data exists, where it resides, and how it is classified. Ampliance can use that information to manage audit requests, collect sign-offs, and track remediation completion. This supports internal audits and external regulatory reviews with a documented workflow.

• Data flow: OpenText Lens - Data Visibility to Ampliance
• Business value: Reduces manual effort in audit preparation and improves traceability
• Typical users: Internal audit, compliance, and risk management

7. Ongoing Data Governance Monitoring and Action Tracking

OpenText Lens - Data Visibility can run recurring scans to detect new sensitive or noncompliant content as repositories change over time. Ampliance can convert those findings into recurring governance tasks, allowing teams to monitor remediation progress and ensure issues are not left unresolved. This creates a repeatable operating model for data governance.

• Data flow: Bi-directional, with OpenText Lens - Data Visibility providing findings and Ampliance returning status updates or closure outcomes
• Business value: Supports continuous governance rather than one-time cleanup
• Typical users: Data governance office, compliance operations, and repository owners

In summary, OpenText Lens - Data Visibility provides the discovery and risk intelligence, while Ampliance can manage the operational workflow needed to act on those insights. The integration is most valuable when organizations need to turn unstructured data analysis into accountable, trackable business action.