OpenText Lens - Data Visibility - Asana Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and Asana

OpenText Lens - Data Visibility helps organizations discover, classify, and assess unstructured content across repositories, while Asana helps teams organize work, assign ownership, and track execution. Together, they can turn data visibility findings into coordinated action plans for governance, migration, and risk reduction.

1. Sensitive Data Remediation Workflows

When OpenText Lens identifies sensitive content such as personal data, financial records, or regulated documents, it can trigger Asana tasks for the appropriate compliance, legal, or records management team. Each task can include the repository location, sensitivity classification, and recommended action such as review, redact, archive, or delete.

• Data flow: OpenText Lens to Asana
• Business value: Speeds up remediation of high-risk content and improves compliance response times

2. Data Cleanup and Defensible Deletion Programs

OpenText Lens can identify redundant, obsolete, or trivial content across file shares, content repositories, and collaboration platforms. Those findings can be converted into Asana project tasks for business owners to validate retention requirements and approve deletion actions.

• Data flow: OpenText Lens to Asana
• Business value: Reduces storage costs, lowers legal exposure, and creates an auditable cleanup process

3. Migration Readiness and Content Inventory Planning

Before migrating content to a new platform, OpenText Lens can inventory repositories and flag content by type, age, sensitivity, and duplication. Asana can then be used to manage migration workstreams, assign repository owners, and track readiness tasks such as content review, exception handling, and cutover approvals.

• Data flow: OpenText Lens to Asana
• Business value: Improves migration planning accuracy and reduces the risk of moving unnecessary or risky content

4. Compliance Review and Exception Management

OpenText Lens can surface content that may violate retention, privacy, or regulatory policies. These exceptions can be sent to Asana as review tasks for compliance officers and business owners, with due dates, escalation rules, and approval checkpoints.

• Data flow: OpenText Lens to Asana
• Business value: Creates a structured review process for policy exceptions and audit evidence

5. Information Risk Remediation Projects

Security and governance teams can use OpenText Lens to identify repositories with excessive exposure, outdated content, or high concentrations of sensitive information. Asana can manage the remediation project by breaking findings into actionable tasks for IT, records management, and business teams.

• Data flow: OpenText Lens to Asana
• Business value: Helps organizations prioritize and execute risk reduction initiatives across departments

6. Repository Owner Review and Certification Campaigns

OpenText Lens can generate repository-level insights showing what content exists, who owns it, and whether it is still needed. Asana can distribute certification tasks to content owners so they can confirm retention, archive outdated material, or flag items for further review.

• Data flow: OpenText Lens to Asana
• Business value: Improves accountability for content ownership and supports periodic governance reviews

7. Ongoing Monitoring and Follow-Up on High-Risk Findings

As OpenText Lens continues scanning repositories, new high-risk findings can automatically create or update Asana tasks for follow-up. This keeps remediation work visible over time and ensures that unresolved issues are tracked to completion.

• Data flow: OpenText Lens to Asana, with status updates from Asana back to OpenText Lens if needed
• Business value: Maintains continuous oversight of data risk and prevents findings from being lost in email or spreadsheets

8. Cross-Functional Governance Program Coordination

Organizations running enterprise governance, privacy, or records management programs can use OpenText Lens to provide the data evidence and Asana to coordinate the program itself. Lens findings can feed Asana projects for legal, IT, compliance, and business stakeholders, with tasks for policy updates, remediation milestones, and executive reporting.

• Data flow: Bi-directional, with OpenText Lens providing findings and Asana tracking execution status
• Business value: Aligns data discovery with operational execution across multiple teams and improves program visibility