OpenText Lens - Data Visibility - Aviary Platform Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and Aviary Platform

Below are practical integration scenarios that connect OpenText Lens - Data Visibility?s unstructured data discovery and risk analysis capabilities with Aviary Platform?s rich media asset management and publishing workflows.

1. Identify and Remediate Sensitive Media Assets Before Publishing

Data flow: Aviary Platform to OpenText Lens - Data Visibility

Media teams can use Aviary to store large volumes of video and audio files, then send those assets to OpenText Lens for analysis to detect sensitive content such as personal data, confidential audio, or regulated information embedded in transcripts, captions, or associated documents. The results help compliance and legal teams flag assets that should be redacted, restricted, or removed before distribution.

• Reduces the risk of publishing non-compliant media
• Supports privacy, legal review, and brand protection
• Speeds up approval workflows for high-risk content

2. Clean Up Redundant and Obsolete Media Libraries

Data flow: Aviary Platform to OpenText Lens - Data Visibility

Organizations with large media archives can use OpenText Lens to identify duplicate, outdated, or low-value media-related files across repositories connected to Aviary, such as source footage, proxy files, transcripts, and supporting documents. This enables media operations teams to archive or delete obsolete content and reduce storage costs.

• Improves media library hygiene
• Reduces storage and backup expenses
• Helps teams focus on active, reusable assets

3. Enrich Media Asset Metadata with Governance Insights

Data flow: OpenText Lens - Data Visibility to Aviary Platform

OpenText Lens can classify and surface metadata about media-related content, such as sensitivity level, retention category, or business owner, and pass that information into Aviary as searchable tags or asset attributes. This gives editors, producers, and content managers better context when searching, approving, or distributing assets.

• Improves search accuracy and asset discoverability
• Supports policy-based access and handling
• Helps teams make faster decisions on reuse and publishing

4. Support Media Migration and Repository Rationalization

Data flow: OpenText Lens - Data Visibility to Aviary Platform

During a media platform migration or consolidation project, OpenText Lens can scan legacy repositories to identify which video, audio, and related files are active, sensitive, obsolete, or duplicated. That analysis helps teams determine which assets should be migrated into Aviary, which should be archived, and which should be retired.

• Reduces migration scope and effort
• Prevents unnecessary transfer of stale content
• Improves migration planning and risk management

5. Automate Retention and Disposal of Media-Related Content

Data flow: Bi-directional

OpenText Lens can identify content that has reached end-of-life or exceeds retention thresholds, while Aviary can act on those findings by marking assets for review, archiving them, or triggering deletion workflows. This is especially useful for organizations with formal records retention or content lifecycle policies.

• Enforces retention policies consistently
• Reduces manual review effort
• Creates an auditable disposal process for media assets

6. Improve Cross-Team Collaboration on High-Risk Media

Data flow: OpenText Lens - Data Visibility to Aviary Platform

When OpenText Lens detects sensitive or regulated information in media files or related documents, it can send classification results to Aviary so that legal, compliance, and editorial teams can collaborate on the same asset set. Aviary users can then prioritize review queues, apply restrictions, or route assets for approval before release.

• Aligns compliance and creative teams
• Creates a shared view of media risk
• Shortens review cycles for sensitive content

7. Prepare Media Assets for CMS and Distribution Workflows

Data flow: Aviary Platform to OpenText Lens - Data Visibility

Before media assets are pushed from Aviary into downstream CMS, DAM, or publishing systems, OpenText Lens can analyze associated files and metadata to confirm that only approved, non-sensitive content is distributed. This is useful for organizations that publish at scale across multiple channels and need stronger governance before syndication.

• Prevents accidental distribution of restricted content
• Improves confidence in automated publishing workflows
• Supports controlled content syndication across channels

These integrations are most valuable when organizations need both strong media operations and enterprise-grade data governance. Together, OpenText Lens - Data Visibility and Aviary Platform help teams manage rich media content more efficiently while reducing compliance, retention, and information risk.