OpenText Lens - Data Visibility - Contentful Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and Contentful

1. Sensitive Content Discovery Before Publishing to Contentful

Flow: OpenText Lens - Data Visibility ? Contentful

OpenText Lens scans shared drives, repositories, and legacy content stores to identify sensitive, regulated, or confidential unstructured content before it is moved into Contentful. Digital teams can then review flagged assets and only publish approved content into the headless CMS.

• Reduces the risk of exposing personal, financial, or legal information on public channels
• Supports compliance review before content goes live
• Improves governance for content migration and replatforming projects

2. Content Cleanup and Rationalization for CMS Migration

Flow: OpenText Lens - Data Visibility ? Contentful

During migration from legacy file shares, intranets, or older CMS platforms into Contentful, OpenText Lens identifies redundant, obsolete, and trivial content. Migration teams can use this insight to decide what should be archived, deleted, or restructured into reusable Contentful entries.

• Reduces migration volume and implementation effort
• Improves content quality by removing outdated assets and documents
• Helps teams migrate only approved, business-relevant content

3. Governance Review for Reusable Content Assets

Flow: OpenText Lens - Data Visibility ? Contentful

Before content is converted into reusable modules in Contentful, OpenText Lens can classify source files and highlight ownership, sensitivity, and retention concerns. Content operations teams can use this to determine which assets are safe to transform into structured content components.

• Supports controlled reuse of content across websites and apps
• Improves content governance and ownership clarity
• Helps standardize content libraries for omnichannel delivery

4. Compliance Monitoring for Content Libraries Used in Digital Experiences

Flow: OpenText Lens - Data Visibility ? Contentful

OpenText Lens can periodically scan repositories that feed Contentful to detect newly introduced sensitive or obsolete content. When issues are found, governance teams can notify content owners to update or remove the affected material from the CMS before it is reused across channels.

• Creates an ongoing compliance control for content supply chains
• Reduces the chance of outdated or restricted content being republished
• Improves coordination between legal, compliance, and digital teams

5. Archiving and Retention Management for Contentful Source Materials

Flow: Contentful ? OpenText Lens - Data Visibility

Contentful can export content assets, drafts, and supporting documents to repositories monitored by OpenText Lens for retention analysis and lifecycle management. This helps organizations identify content that should be archived or disposed of according to policy after campaigns, product launches, or regulatory timeframes.

• Supports records management and retention enforcement
• Reduces storage of unnecessary content copies
• Helps legal and compliance teams manage content lifecycle obligations

6. Pre-Migration Risk Assessment for Digital Replatforming

Flow: OpenText Lens - Data Visibility ? Contentful

When an organization is moving from a document-heavy environment into Contentful, OpenText Lens provides a risk profile of the source content by repository, owner, sensitivity, and duplication. This allows program teams to prioritize high-risk content for review before it is modeled into Contentful structures.

• Improves migration planning and sequencing
• Identifies content that requires legal or privacy review
• Reduces surprises during cutover and go-live

7. Content Ownership and Stewardship Workflows

Flow: OpenText Lens - Data Visibility ? Contentful

OpenText Lens can help identify who owns source content and where it resides, then feed that information into Contentful governance processes. Content managers can assign the right approvers, editors, or regional owners before content is structured and published in Contentful.

• Improves accountability for content accuracy and approvals
• Speeds up editorial workflows by clarifying ownership early
• Supports distributed teams managing multilingual or regional content

8. Content Decommissioning After Campaign or Product End of Life

Flow: Contentful ? OpenText Lens - Data Visibility

When a campaign, product, or microsite is retired in Contentful, related source files and supporting documents can be scanned in OpenText Lens to confirm what should be retained for audit purposes and what can be removed. This helps organizations clean up orphaned content and reduce long-term risk.

• Prevents accumulation of obsolete content across repositories
• Supports defensible deletion and retention decisions
• Helps digital and compliance teams close content lifecycle gaps