OpenText Lens - Data Visibility - iconik Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and iconik

1. Identify and classify sensitive media assets before moving them into iconik

Data flow: OpenText Lens - Data Visibility ? iconik

Use OpenText Lens to scan file shares, archives, and content repositories for video, audio, images, and supporting documents that contain sensitive or regulated information. Before media assets are ingested into iconik, governance teams can flag items with personal data, confidential project material, or obsolete content so only approved assets are migrated.

• Reduces the risk of exposing restricted media in a collaboration platform
• Improves migration quality by filtering out redundant or outdated files
• Supports compliance reviews before content is shared with broader teams

2. Enrich iconik asset governance with sensitivity and retention insights

Data flow: OpenText Lens - Data Visibility ? iconik

OpenText Lens can provide classification results that help iconik administrators apply governance rules to media assets. For example, assets identified as containing personal information, legal holds, or confidential production material can be tagged in iconik for restricted access, special handling, or retention review.

• Helps media teams apply consistent handling rules across large asset libraries
• Supports access control decisions based on content risk
• Improves audit readiness for regulated industries such as healthcare, finance, and public sector

3. Find duplicate or obsolete media content before publishing to shared workspaces

Data flow: OpenText Lens - Data Visibility ? iconik

Organizations often store multiple versions of the same video, trailer, or campaign asset across repositories. OpenText Lens can identify duplicate, near-duplicate, and obsolete files before they are loaded into iconik, allowing content owners to keep only approved master versions and reduce clutter in collaborative workspaces.

• Reduces storage costs and unnecessary asset duplication
• Improves search quality and user productivity in iconik
• Prevents teams from using outdated or unapproved media

4. Support media migration planning into iconik from legacy repositories

Data flow: OpenText Lens - Data Visibility ? iconik

Before a migration to iconik, OpenText Lens can inventory legacy repositories to determine which media assets are active, sensitive, obsolete, or low value. Migration teams can then prioritize high-value content for iconik while archiving or disposing of content that no longer needs to be managed in the new platform.

• Creates a cleaner migration scope and reduces project risk
• Helps estimate migration effort based on content volume and sensitivity
• Ensures only business-relevant assets are moved into the new media platform

5. Enable cross-team review of risky media content for legal and compliance workflows

Data flow: OpenText Lens - Data Visibility ? iconik

When OpenText Lens detects media assets that may contain confidential information, copyrighted material, or regulated personal data, those assets can be routed into iconik review workflows for legal, compliance, or brand teams. This gives stakeholders a shared environment to inspect, comment on, and approve or reject content before it is published or distributed.

• Speeds up review cycles for high-risk media
• Improves collaboration between legal, compliance, and creative teams
• Creates a documented approval trail for governance purposes

6. Use iconik collaboration activity to prioritize content governance reviews

Data flow: iconik ? OpenText Lens - Data Visibility

Usage and collaboration patterns from iconik can help governance teams identify which media collections are actively used and which are stale. By feeding asset activity, project status, or workspace usage signals back into OpenText Lens-driven governance processes, organizations can focus cleanup and risk review efforts on content that is no longer actively managed.

• Helps prioritize cleanup based on real business usage
• Reduces time spent reviewing low-risk, inactive content
• Improves governance efficiency across large media libraries

7. Maintain an enterprise media inventory with risk context across repositories

Data flow: Bi-directional

OpenText Lens can provide enterprise-wide visibility into unstructured content, while iconik manages the operational lifecycle of approved media assets. Together, they can support a unified inventory where Lens identifies what exists and where it resides, and iconik tracks which assets are actively used, shared, or in production workflows.

• Gives IT, records management, and media operations a shared view of content
• Improves decision-making for retention, archiving, and deletion
• Supports enterprise-wide information governance and media operations