OpenText Lens - Data Visibility - OpenText Core Transformation Publication Service Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and OpenText Core Transformation Publication Service

1. Sensitive Content Discovery to Controlled Publication

Data flow: OpenText Lens - Data Visibility ? OpenText Core Transformation Publication Service

OpenText Lens identifies sensitive, confidential, or regulated unstructured content across file shares, repositories, and collaboration platforms. That content can then be routed to OpenText Core Transformation Publication Service for standardized rendering and controlled publication into approved formats such as PDF or print-ready output.

• Helps legal, compliance, and records teams publish only approved versions of sensitive documents
• Reduces the risk of uncontrolled distribution of regulated content
• Supports consistent formatting for audit packs, policy documents, and evidence packages

2. Obsolete Content Cleanup Before Publication Standardization

Data flow: OpenText Lens - Data Visibility ? OpenText Core Transformation Publication Service

Lens can identify redundant, obsolete, or trivial content before publication workflows begin. Only relevant and current documents are passed to the publication service for transformation into standardized output formats, reducing unnecessary processing and improving content quality.

• Improves efficiency by excluding outdated drafts and duplicate files
• Supports data cleanup initiatives before migration or document reissue programs
• Ensures published outputs are based on current and approved source content

3. Compliance Evidence Pack Generation

Data flow: OpenText Lens - Data Visibility ? OpenText Core Transformation Publication Service

Compliance teams can use Lens to locate all documents related to a regulation, policy, or audit event across repositories. Those documents can then be transformed and published into a consistent evidence pack for auditors, regulators, or internal review teams.

• Speeds up audit preparation and regulatory response
• Creates standardized, reviewable output from distributed source content
• Improves traceability and reduces manual document assembly effort

4. Pre-Migration Content Assessment and Output Preparation

Data flow: OpenText Lens - Data Visibility ? OpenText Core Transformation Publication Service

During content migration or repository rationalization, Lens can classify and prioritize documents based on sensitivity, age, and business relevance. Selected content can then be published into standardized formats before migration, creating a clean and consistent output set for downstream systems or archival storage.

• Supports migration planning by identifying what should be retained and transformed
• Reduces migration of unnecessary or low-value content
• Helps business teams validate content before it is moved or archived

5. Regulated Document Distribution with Content Risk Screening

Data flow: OpenText Lens - Data Visibility ? OpenText Core Transformation Publication Service

Before documents are published to external stakeholders, Lens can scan repositories to identify restricted or sensitive information embedded in source content. Approved documents are then rendered and distributed through the publication service in controlled formats suitable for customer, partner, or regulator delivery.

• Prevents accidental release of confidential or personal data
• Supports controlled external communication in regulated industries
• Improves confidence in published materials across legal and compliance teams

6. Records and Policy Publication from Verified Source Sets

Data flow: OpenText Lens - Data Visibility ? OpenText Core Transformation Publication Service

Lens can help records managers locate authoritative versions of policies, procedures, and governance documents across multiple repositories. Once verified, those documents can be transformed into standardized publication formats for enterprise-wide distribution or formal records packages.

• Ensures employees receive consistent, approved versions of corporate documents
• Reduces confusion caused by duplicate or outdated policy copies
• Supports governance programs that require controlled publication of official content

7. Litigation and Investigation Document Bundling

Data flow: OpenText Lens - Data Visibility ? OpenText Core Transformation Publication Service

For legal hold, eDiscovery, or internal investigations, Lens can identify relevant documents across repositories based on sensitivity, subject matter, or custodial location. The selected content can then be rendered into standardized bundles for legal review, case management, or submission.

• Accelerates document collection for legal and investigative teams
• Produces consistent output for review and case presentation
• Reduces manual effort in assembling defensible document sets

8. Cross-Functional Content Governance Workflow

Data flow: Bi-directional

Information governance teams can use Lens to continuously monitor content repositories and flag documents that meet publication criteria, such as approved status, retention eligibility, or compliance classification. The publication service can then generate standardized outputs, while publication status or output metadata can be fed back to governance teams for tracking and reporting.

• Creates a repeatable workflow between governance, compliance, and publishing teams
• Improves visibility into what content has been reviewed and published
• Supports operational reporting and audit readiness