OpenText Lens - Data Visibility - OpenText Directory Services Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and OpenText Directory Services

1. Role-Based Sensitive Data Discovery and Access Review

Data flow: OpenText Directory Services ? OpenText Lens - Data Visibility

Use directory groups and role assignments from OpenText Directory Services to classify who should have access to specific repositories before OpenText Lens runs discovery and risk analysis. Lens can then prioritize sensitive content based on business ownership and access scope, helping security and compliance teams identify where high-risk data is exposed to broad user groups.

Business value: Faster access reviews, reduced overexposure of sensitive content, and better alignment between data governance and identity management.

2. Orphaned Content Ownership Remediation

Data flow: OpenText Lens - Data Visibility ? OpenText Directory Services

When Lens identifies obsolete, unowned, or orphaned documents across repositories, it can send ownership findings to Directory Services for reconciliation against active users and groups. This helps administrators determine whether content should be reassigned, archived, or removed based on current directory records.

Business value: Cleaner repositories, lower storage costs, and reduced compliance risk from unmanaged content.

3. Department-Based Data Cleanup Prior to Migration

Data flow: OpenText Directory Services ? OpenText Lens - Data Visibility

During migration planning, Directory Services provides current organizational structure, user groups, and department mappings. Lens uses that context to scan repositories and identify redundant, obsolete, and sensitive content by business unit. Migration teams can then filter content by department ownership and move only relevant data.

Business value: Smaller migration scope, lower project cost, and improved data quality in the target environment.

4. Compliance Reporting by Business Unit and Access Group

Data flow: OpenText Lens - Data Visibility ? OpenText Directory Services

Lens can detect regulated content such as personal data, financial records, or confidential contracts and associate those findings with directory-based business units or access groups. Directory Services provides the organizational context needed to produce compliance reports by team, region, or role.

Business value: More accurate audit evidence, easier regulatory reporting, and clearer accountability for data stewardship.

5. Privileged Access Risk Identification for High-Value Content

Data flow: OpenText Directory Services ? OpenText Lens - Data Visibility

Directory Services can supply lists of privileged users, administrators, and broad-access groups to Lens. Lens then scans repositories to find high-value or sensitive content accessible to those groups, highlighting where privileged access may be excessive or unnecessary.

Business value: Stronger least-privilege enforcement, reduced insider risk, and improved security posture.

6. Automated Retention and Disposition Based on Active User Context

Data flow: OpenText Lens - Data Visibility ? OpenText Directory Services

Lens identifies content that is redundant, obsolete, or no longer tied to active business users. Directory Services confirms whether the associated users or groups still exist and whether the content should remain active, be archived, or be scheduled for disposition.

Business value: More reliable retention decisions, reduced clutter, and better governance of inactive content.

7. Access Model Validation After Directory Changes

Data flow: OpenText Directory Services ? OpenText Lens - Data Visibility

When directory groups, roles, or user memberships change, Lens can rescan affected repositories to determine whether the new access model creates exposure to sensitive content. This is especially useful after reorganizations, mergers, or role redesigns.

Business value: Faster validation of access changes, fewer security gaps, and better support for organizational change management.

8. Cross-Team Governance Dashboard for Data Owners and Identity Administrators

Data flow: Bi-directional

Lens provides visibility into what sensitive or obsolete data exists, while Directory Services provides the authoritative view of who owns or can access it. Together, they can feed a governance dashboard used by compliance, security, records management, and IT teams to track remediation actions, ownership assignments, and access exceptions.

Business value: Shared operational visibility, faster remediation workflows, and stronger collaboration between data governance and identity teams.