OpenText Lens - Data Visibility - OpenText Extended ECM Platform Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and OpenText Extended ECM Platform

1. Pre-Migration Content Assessment and Repository Rationalization

Data flow: OpenText Lens - Data Visibility ? OpenText Extended ECM Platform

Use OpenText Lens to scan legacy file shares, content repositories, and collaboration sites to identify redundant, obsolete, and trivial content before migration into OpenText Extended ECM Platform. Business and IT teams can review content profiles, classify sensitive data, and decide what should be migrated, archived, or disposed of.

• Reduces migration volume and cost
• Improves target repository quality
• Supports defensible deletion and retention decisions

2. Sensitive Content Discovery for ECM Governance

Data flow: OpenText Lens - Data Visibility ? OpenText Extended ECM Platform

Lens can identify sensitive unstructured content such as personal data, contracts, financial records, and regulated documents across source systems. That insight can be used to define governance rules and content handling policies in OpenText Extended ECM Platform, ensuring the right documents are stored, secured, and retained appropriately.

• Strengthens compliance with privacy and records requirements
• Helps security teams prioritize high-risk content
• Improves policy enforcement in ECM workflows

3. Content Cleanup Before Business Application Integration

Data flow: OpenText Lens - Data Visibility ? OpenText Extended ECM Platform

Before integrating ECM services into business applications such as ERP, CRM, or HR systems, Lens can be used to analyze existing content and remove low-value or duplicate files. This creates a cleaner content foundation for Extended ECM implementations and reduces the risk of exposing outdated or noncompliant documents through business application interfaces.

• Improves data quality before rollout
• Reduces clutter in user-facing document views
• Minimizes governance issues in connected applications

4. Records and Retention Policy Validation

Data flow: OpenText Lens - Data Visibility ? OpenText Extended ECM Platform

Lens can surface where records-like content exists outside controlled repositories, helping records management teams determine whether content should be brought under the governance of OpenText Extended ECM Platform. The platform can then apply retention schedules, legal holds, and disposition workflows to the validated content set.

• Identifies unmanaged records across the enterprise
• Supports defensible retention and disposition
• Improves audit readiness and legal response

5. Merger and Acquisition Content Consolidation

Data flow: OpenText Lens - Data Visibility ? OpenText Extended ECM Platform

During mergers or acquisitions, Lens helps assess content across acquired systems to determine what is valuable, sensitive, or obsolete. OpenText Extended ECM Platform can then serve as the governed destination for selected content, enabling standardized access, classification, and lifecycle management across the combined organization.

• Accelerates post-merger content consolidation
• Reduces risk from inherited data sprawl
• Creates a controlled target for enterprise content harmonization

6. Legal Hold and eDiscovery Preparation

Data flow: OpenText Lens - Data Visibility ? OpenText Extended ECM Platform

Lens can locate potentially relevant content across repositories and identify where sensitive or case-related information resides. That information can be used to prioritize content ingestion or governance in OpenText Extended ECM Platform, where legal hold processes and controlled access can be applied more consistently.

• Speeds up legal discovery preparation
• Reduces time spent searching across disconnected systems
• Improves control over potentially responsive content

7. Ongoing Information Risk Monitoring for ECM Repositories

Data flow: Bi-directional

OpenText Extended ECM Platform manages governed enterprise content, while OpenText Lens periodically analyzes repositories to detect growth in sensitive, duplicate, or obsolete content. Findings can be fed back to content owners and administrators so they can clean up repositories, adjust access controls, and refine retention policies.

• Supports continuous governance, not just one-time cleanup
• Helps content owners act on actionable insights
• Improves long-term repository health and compliance

8. Data Governance Reporting for Business and Compliance Teams

Data flow: OpenText Lens - Data Visibility ? OpenText Extended ECM Platform

Lens provides visibility into content risk and distribution, while OpenText Extended ECM Platform provides the governed operational environment. Together, they can support executive and compliance reporting that shows what content exists, where it is stored, how it is governed, and what remediation actions are underway.

• Creates a shared view for IT, legal, compliance, and business teams
• Improves accountability for remediation efforts
• Supports audit, regulatory, and internal governance reporting