OpenText Lens - Data Visibility - OpenText Information Archive Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and OpenText Information Archive

1. Archive Readiness Assessment for Legacy System Retirement

OpenText Lens - Data Visibility scans file shares, content repositories, and other unstructured sources to identify what content is active, obsolete, sensitive, or subject to retention rules. That inventory is then used to determine which content should be moved into OpenText Information Archive before a legacy application is decommissioned. This reduces migration risk, avoids unnecessary data movement, and ensures only required records are preserved for long-term access and compliance.

2. Sensitive Content Discovery and Controlled Archiving

OpenText Lens - Data Visibility identifies sensitive documents such as contracts, HR files, customer records, and regulated content across distributed repositories. Those findings can be routed into OpenText Information Archive for compliant retention, legal hold support, and controlled disposition. This helps security, legal, and records management teams ensure sensitive content is not left in unmanaged storage locations.

3. Redundant and Obsolete Content Cleanup Before Archiving

OpenText Lens - Data Visibility can classify duplicate, obsolete, or low-value content before archiving decisions are made. Business owners can use that analysis to exclude unnecessary files from OpenText Information Archive, reducing archive volume, storage costs, and future retrieval complexity. This is especially useful in large cleanup programs where teams need to minimize what is retained while still meeting policy requirements.

4. Retention Policy Mapping from Content Discovery to Archive Rules

OpenText Lens - Data Visibility provides insight into content types, locations, and business context, which can be used to map documents to the correct retention categories in OpenText Information Archive. Records management teams can use this information to apply consistent retention schedules and disposition rules based on actual content profiles rather than manual review. The result is better policy enforcement and less dependence on ad hoc classification.

5. Compliance Remediation for Unstructured Data Repositories

OpenText Lens - Data Visibility helps compliance teams locate unstructured content that may fall under regulatory obligations, such as privacy, financial, or industry-specific retention requirements. Once identified, the content can be transferred to OpenText Information Archive to support compliant retention, auditability, and defensible disposal. This workflow is valuable for organizations responding to audit findings or preparing for regulatory reviews.

6. Migration Prioritization Based on Business Value and Risk

OpenText Lens - Data Visibility can rank content by sensitivity, age, usage, and repository location to help IT and business teams decide what should be archived first. OpenText Information Archive then becomes the target for high-value or high-risk content that must be retained with controlled access. This approach improves migration planning by focusing effort on content that matters most to operations, legal, and compliance stakeholders.

7. Ongoing Information Governance and Archive Optimization

After content is archived in OpenText Information Archive, OpenText Lens - Data Visibility can continue to scan source repositories to detect new unstructured content that should also be governed or archived. This supports a recurring governance workflow where data stewards identify new risk, validate retention coverage, and prevent unmanaged content sprawl. It helps organizations keep archive scope aligned with changing business and regulatory needs.

8. Legal Hold and Investigation Support Across Repositories

OpenText Lens - Data Visibility can help legal teams locate potentially relevant unstructured content across multiple repositories during investigations or litigation response. Relevant content can then be preserved in OpenText Information Archive under retention or hold controls, ensuring it remains accessible and protected from deletion. This reduces the time spent searching across disconnected systems and improves defensibility during eDiscovery and audit processes.