OpenText Lens - Data Visibility - ReviewStudio Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and ReviewStudio

OpenText Lens - Data Visibility helps organizations discover, classify, and assess unstructured data across repositories, while ReviewStudio supports collaborative review, annotation, and approval workflows for content. Together, they can connect data discovery with human review and decision-making to improve governance, compliance, and content operations.

1. Sensitive Content Discovery to Review Assignment

Flow: OpenText Lens - Data Visibility to ReviewStudio

OpenText Lens identifies files containing sensitive, regulated, or business-critical information across shared drives, content repositories, and archives. Those items can be automatically routed into ReviewStudio for legal, compliance, or business teams to validate classification, confirm business relevance, and decide whether the content should be retained, restricted, or removed.

• Reduces manual search effort for reviewers
• Improves accuracy of sensitivity classification
• Speeds up governance decisions for large content sets

2. Redundant and Obsolete Content Review Workflow

Flow: OpenText Lens - Data Visibility to ReviewStudio

When OpenText Lens flags redundant, obsolete, or trivial content, the results can be sent to ReviewStudio for structured review by records managers or content owners. Review teams can annotate items, confirm deletion eligibility, and approve disposition actions before cleanup is executed in source systems.

• Supports defensible deletion programs
• Creates an auditable review trail
• Helps reduce storage and compliance risk

3. Migration Readiness Assessment and Exception Review

Flow: OpenText Lens - Data Visibility to ReviewStudio

Before migrating content to a new platform, OpenText Lens can identify high-risk, duplicate, or outdated files that should not be moved. ReviewStudio can then be used by business owners to review exception lists, approve retention of specific documents, and resolve edge cases such as mixed-content folders or ambiguous ownership.

• Improves migration quality and reduces content clutter
• Prevents unnecessary migration of low-value data
• Enables business sign-off on exceptions

4. Compliance Evidence Review and Validation

Flow: OpenText Lens - Data Visibility to ReviewStudio

OpenText Lens can surface documents likely to contain personal data, financial records, or other regulated information. These documents can be pushed into ReviewStudio for compliance teams to validate whether the content meets policy requirements, requires redaction, or needs restricted access before audit or regulatory submission.

• Supports privacy and regulatory compliance programs
• Improves evidence validation before audits
• Helps standardize review of regulated content

5. Legal Hold Triage and Prioritization

Flow: OpenText Lens - Data Visibility to ReviewStudio

During litigation or investigation readiness activities, OpenText Lens can identify repositories and files likely relevant to a matter based on metadata, content patterns, or sensitivity indicators. ReviewStudio can then be used by legal teams to review the candidate set, prioritize documents, and confirm which items should be placed on hold or escalated for deeper review.

• Shortens legal discovery preparation time
• Helps focus review on likely relevant content
• Provides a documented decision process

6. Content Owner Validation for Data Cleanup Programs

Flow: OpenText Lens - Data Visibility to ReviewStudio

OpenText Lens can generate reports of stale, duplicate, or poorly governed content by department, repository, or project. ReviewStudio can distribute those findings to content owners for validation, allowing them to confirm whether files should be retained, archived, remediated, or deleted.

• Distributes cleanup responsibility to the right business owners
• Improves accountability for content lifecycle decisions
• Reduces the risk of deleting important business records

7. Risk-Based Sampling for Targeted Human Review

Flow: OpenText Lens - Data Visibility to ReviewStudio

Instead of reviewing all content manually, OpenText Lens can rank documents and folders by risk indicators such as sensitive terms, age, duplication, or location. ReviewStudio can then receive a prioritized sample or exception set for human review, enabling teams to focus on the highest-risk content first.

• Optimizes reviewer time and effort
• Supports risk-based governance operating models
• Improves consistency in large-scale content assessments

8. Remediation Tracking and Approval Workflow

Flow: Bi-directional

OpenText Lens can identify content issues and send them to ReviewStudio for review and approval. After decisions are made, ReviewStudio can return disposition outcomes such as approved for deletion, approved for retention, or requires remediation back to OpenText Lens or downstream systems for reporting and action tracking.

• Creates an end-to-end governance workflow
• Improves visibility into remediation status
• Supports operational reporting and audit readiness