OpenText Lens - Data Visibility - Scaleflex Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and Scaleflex

OpenText Lens - Data Visibility and Scaleflex complement each other well in organizations that need to govern large volumes of unstructured content while also improving how approved media assets are stored, transformed, and delivered. OpenText Lens helps identify what content exists, where it resides, and whether it is sensitive, redundant, or obsolete. Scaleflex then helps operational teams manage approved media assets efficiently for publishing, optimization, and high-performance delivery.

1. Identify and route approved media assets from content repositories into Scaleflex

Data flow: OpenText Lens - Data Visibility to Scaleflex

OpenText Lens can scan shared drives, legacy repositories, and collaboration platforms to identify image, video, and static media files that are still business-relevant and approved for reuse. Those assets can then be flagged for ingestion into Scaleflex for optimization, transformation, and publishing.

• Reduces manual searching for usable media
• Speeds up migration of approved assets into a modern delivery platform
• Helps marketing and web teams work from a cleaner, governed asset set

2. Detect obsolete or duplicate media before publishing to Scaleflex

Data flow: OpenText Lens - Data Visibility to Scaleflex

OpenText Lens can identify duplicate, outdated, or low-value media assets across repositories before they are moved into Scaleflex. This prevents teams from publishing redundant files or outdated brand content to customer-facing channels.

• Improves content quality and brand consistency
• Reduces storage and processing overhead in Scaleflex
• Supports digital cleanup and media rationalization programs

3. Classify sensitive media and restrict delivery through Scaleflex workflows

Data flow: OpenText Lens - Data Visibility to Scaleflex

OpenText Lens can detect sensitive content embedded in media-related files, such as confidential screenshots, internal presentations, or regulated documents stored alongside creative assets. That classification can be passed to Scaleflex to prevent accidental publishing or to route files into restricted delivery workflows.

• Reduces risk of exposing confidential content on public channels
• Supports governance for regulated industries such as healthcare, financial services, and public sector
• Enables approval gates before assets are optimized and published

4. Support migration planning for legacy media repositories into Scaleflex

Data flow: OpenText Lens - Data Visibility to Scaleflex

Before migrating legacy file shares or content repositories into Scaleflex, OpenText Lens can inventory all unstructured content, identify media types, and highlight what should be retained, archived, or deleted. This creates a more controlled migration scope for DAM and content operations teams.

• Reduces migration volume and cost
• Improves data quality before onboarding into Scaleflex
• Helps teams prioritize high-value assets for transformation and delivery

5. Use Scaleflex asset usage data to validate retention and cleanup decisions

Data flow: Bi-directional

Scaleflex can provide information on which assets are actively used in websites, applications, and campaigns. OpenText Lens can use that usage context to help records, compliance, and content governance teams determine whether older source files in other repositories can be archived or removed.

• Aligns content retention with actual business usage
• Improves defensible deletion and archive decisions
• Helps reduce storage costs across the enterprise

6. Create a governed media publishing workflow across marketing, compliance, and IT

Data flow: Bi-directional

OpenText Lens can identify and tag assets that require review, while Scaleflex can manage the optimized delivery of approved files. Together, they support a workflow where marketing requests media, compliance validates content sensitivity, and IT or digital operations publishes the approved asset through Scaleflex.

• Improves cross-team coordination
• Reduces publishing delays caused by manual review cycles
• Ensures only approved content reaches customer-facing channels

7. Improve digital asset governance for multi-brand or global content operations

Data flow: OpenText Lens - Data Visibility to Scaleflex

In organizations with multiple brands, regions, or business units, OpenText Lens can scan distributed repositories to identify which media assets belong to which business area and whether they are current, duplicated, or obsolete. Relevant assets can then be consolidated into Scaleflex for standardized optimization and delivery.

• Supports centralized control with local content flexibility
• Reduces duplication across regional repositories
• Improves consistency of media delivery across brands and markets

8. Accelerate compliance-driven content cleanup before external campaigns or platform launches

Data flow: OpenText Lens - Data Visibility to Scaleflex

Before launching a new website, eCommerce experience, or campaign, OpenText Lens can be used to scan source repositories for risky or outdated media content. Approved assets can then be moved into Scaleflex for optimization and deployment, while noncompliant content is excluded from the launch package.

• Reduces launch risk and last-minute content issues
• Improves readiness for digital transformation initiatives
• Helps teams launch faster with cleaner, approved media libraries