OpenText Lens - Data Visibility - Stibo Systems Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and Stibo Systems

OpenText Lens - Data Visibility and Stibo Systems complement each other well in enterprise data governance programs. OpenText Lens helps organizations discover, classify, and assess unstructured content across repositories, while Stibo Systems governs trusted master data for products and customers. Together, they support better data cleanup, migration, compliance, and operational decision-making.

1. Unstructured Data Discovery to Support Master Data Cleanup

Data flow: OpenText Lens - Data Visibility to Stibo Systems

OpenText Lens scans shared drives, content repositories, and collaboration platforms to identify documents containing product, customer, or supplier information. It can flag duplicate, obsolete, or sensitive files and provide metadata that helps data stewards determine what should be retained, archived, or linked to governed master records in Stibo Systems.

• Reduces manual review effort during data cleanup initiatives
• Helps master data teams identify content that should be associated with a trusted record
• Improves governance by removing outdated or conflicting supporting documents

2. Sensitive Content Identification for Master Data Governance

Data flow: OpenText Lens - Data Visibility to Stibo Systems

OpenText Lens can detect sensitive unstructured content such as contracts, invoices, customer correspondence, or product specifications that may be linked to master data entities. Stibo Systems can then use this insight to apply governance rules, restrict access, or trigger stewardship workflows for records associated with regulated or high-risk content.

• Supports privacy and compliance programs
• Helps classify master data records by risk level
• Enables targeted review of records tied to sensitive documents

3. Master Data Context for Repository Classification

Data flow: Stibo Systems to OpenText Lens - Data Visibility

Stibo Systems can provide authoritative product and customer identifiers, hierarchies, and business attributes to OpenText Lens. Lens can use this reference data to improve classification accuracy when scanning unstructured repositories, making it easier to identify which files belong to specific products, brands, regions, or customer segments.

• Improves precision in content classification
• Reduces false positives in discovery and compliance scans
• Helps business users search and filter content by trusted master data values

4. Migration Readiness Assessment for Content and Master Data Programs

Data flow: Bi-directional

During ERP, PIM, or content platform migration projects, OpenText Lens can identify unstructured content that should be retained, migrated, or retired, while Stibo Systems provides the authoritative master data structure for the target environment. Together, they help teams determine which documents are relevant to active products or customers and which can be excluded from migration.

• Reduces migration volume and cost
• Prevents obsolete content from being moved into new systems
• Supports cleaner cutover planning and lower post-migration remediation

5. Product Information Governance with Supporting Document Traceability

Data flow: Bi-directional

Stibo Systems manages trusted product master data, while OpenText Lens identifies related unstructured assets such as product manuals, safety sheets, technical drawings, and marketing collateral. Integration allows product teams to validate that each active product record has the correct supporting documents and that outdated documents are removed from circulation.

• Improves product data completeness and consistency
• Supports regulatory and quality documentation control
• Helps marketing and operations teams work from the same trusted product context

6. Customer Data Governance with Correspondence and Case File Discovery

Data flow: Bi-directional

Stibo Systems governs customer master data, while OpenText Lens can locate customer-related emails, letters, claims, and case files across repositories. This integration helps customer service, legal, and compliance teams connect unstructured records to the correct customer profile, improving traceability and reducing the risk of duplicate or misclassified customer information.

• Improves customer record accuracy and completeness
• Supports audit and legal discovery processes
• Helps resolve duplicate or fragmented customer content across systems

7. Retention and Disposition Decisions Based on Master Data Status

Data flow: Stibo Systems to OpenText Lens - Data Visibility

Stibo Systems can provide lifecycle status for products or customers, such as active, discontinued, merged, or inactive. OpenText Lens can use this status to identify unstructured content that may be eligible for retention review, archival, or deletion based on business rules and regulatory requirements.

• Aligns content retention with master data lifecycle
• Reduces storage costs and information risk
• Supports defensible disposition decisions

In combination, OpenText Lens - Data Visibility and Stibo Systems create a stronger governance framework by connecting unstructured content intelligence with trusted master data. This improves data quality, reduces risk, and gives business teams a more complete view of the information they manage.