OpenText Lens - Data Visibility - Tenovos Integration and Automation

Common Integration Use Cases Between OpenText Lens - Data Visibility and Tenovos

1. Sensitive Asset Discovery and Removal from Digital Asset Libraries

Data flow: OpenText Lens - Data Visibility to Tenovos

OpenText Lens - Data Visibility can scan repositories connected to Tenovos content sources and identify assets containing sensitive, regulated, or obsolete information such as outdated brand files, confidential campaign materials, or restricted product imagery. Those findings can then be used to flag, quarantine, or remove assets from Tenovos before they are reused in campaigns or shared with external teams.

Business value: Reduces compliance risk, prevents accidental use of restricted content, and improves governance over marketing assets.

2. Content Cleanup Prior to DAM Migration

Data flow: OpenText Lens - Data Visibility to Tenovos

Before migrating legacy file shares, shared drives, or content repositories into Tenovos, OpenText Lens - Data Visibility can classify unstructured content to identify duplicates, obsolete files, and low-value assets. Migration teams can use these insights to define what should be migrated into Tenovos, what should be archived, and what should be deleted.

Business value: Lowers migration effort, reduces storage costs, and ensures Tenovos is populated with high-value, usable content only.

3. Governance Tagging for Marketing Asset Libraries

Data flow: OpenText Lens - Data Visibility to Tenovos

OpenText Lens - Data Visibility can analyze content across repositories and provide metadata such as sensitivity level, retention category, or content type. That metadata can be pushed into Tenovos to enrich asset records and support controlled access, retention workflows, and content lifecycle management for marketing teams.

Business value: Improves asset governance without manual tagging, supports policy enforcement, and helps marketing teams find approved content faster.

4. Obsolete Asset Identification for Brand and Campaign Refreshes

Data flow: OpenText Lens - Data Visibility to Tenovos

When marketing teams prepare a new campaign or brand refresh in Tenovos, OpenText Lens - Data Visibility can identify outdated versions of logos, product sheets, imagery, and campaign collateral stored across enterprise repositories. These assets can be marked for review or retirement in Tenovos so teams do not reuse stale content.

Business value: Prevents brand inconsistency, reduces content sprawl, and improves the quality of reusable assets.

5. Risk-Based Access Review for High-Value Content

Data flow: OpenText Lens - Data Visibility to Tenovos

OpenText Lens - Data Visibility can detect assets that contain confidential product plans, legal approvals, or partner-only materials and pass that classification into Tenovos. Tenovos administrators can then apply tighter permissions, approval steps, or restricted sharing rules for those assets.

Business value: Strengthens access control, reduces the chance of unauthorized distribution, and supports internal governance requirements.

6. Performance Analysis of Approved Content Sets

Data flow: Tenovos to OpenText Lens - Data Visibility

Tenovos can provide information about which assets are actively used, approved, or high-performing in campaigns. That usage data can be shared with OpenText Lens - Data Visibility to help governance teams prioritize which repositories and content sets should be reviewed first for retention, cleanup, or compliance checks.

Business value: Aligns governance efforts with business value, focusing review work on content that matters most to the organization.

7. Cross-Functional Content Audit for Compliance and Marketing Operations

Data flow: Bi-directional

OpenText Lens - Data Visibility can identify where regulated or sensitive content exists, while Tenovos can show how those assets are being used in marketing workflows. Together, the platforms can support a joint audit process where compliance teams validate content risk and marketing teams confirm whether the asset is still needed, approved, or should be retired.

Business value: Creates a shared view of content risk and business usage, improving decision-making across compliance, legal, and marketing operations.

8. Retention and Disposal Workflow for Expired Marketing Assets

Data flow: OpenText Lens - Data Visibility to Tenovos

OpenText Lens - Data Visibility can identify content that has exceeded retention thresholds or is no longer required for business or regulatory purposes. Those assets can be flagged in Tenovos for archival, deletion, or legal hold review, helping marketing operations manage asset lifecycle more consistently.

Business value: Reduces storage overhead, supports retention policy enforcement, and keeps Tenovos focused on current, reusable content.