OpenText Magellan Risk Guard - ArchivesSpace Integration and Automation

Common Integration Use Cases Between OpenText Magellan Risk Guard and ArchivesSpace

OpenText Magellan Risk Guard helps organizations detect sensitive, risky, or non-compliant content in unstructured information, while ArchivesSpace is used to manage archival descriptions, finding aids, and access to historical records. Together, they can support stronger records governance, safer access to archival content, and more efficient review workflows.

1. Automated Risk Screening of Archival Descriptions and Finding Aids

Data flow: ArchivesSpace to OpenText Magellan Risk Guard

When archivists create or update collection descriptions, item notes, or finding aids in ArchivesSpace, the content can be sent to OpenText Magellan Risk Guard for automated scanning. The system can flag sensitive personal data, confidential references, legal exposure, or problematic language before records are published or shared externally.

• Reduces the chance of exposing restricted information in public finding aids
• Supports pre-publication review for archives and records teams
• Improves consistency in content screening across large collections

2. Risk-Based Review of Digitized Archival Content

Data flow: ArchivesSpace to OpenText Magellan Risk Guard

Digitized documents, correspondence, photographs with embedded text, and other unstructured archival materials managed through ArchivesSpace can be routed to OpenText Magellan Risk Guard for content analysis. The platform can identify material that may require redaction, restriction, or legal review before access is granted.

• Helps prioritize review of high-risk collections
• Supports digitization programs by adding a compliance checkpoint
• Enables faster identification of records containing personal or regulated information

3. Restricted Access Workflow for Sensitive Archival Records

Data flow: OpenText Magellan Risk Guard to ArchivesSpace

When OpenText Magellan Risk Guard identifies sensitive content in archival materials, it can send classification results back to ArchivesSpace to update access controls, restriction notes, or review status. This allows archivists to manage restricted collections more accurately and enforce access policies at the record or series level.

• Improves control over confidential or legally protected records
• Automates restriction tagging and review status updates
• Supports policy-driven access management for archival collections

4. Remediation Task Creation for Archivists and Compliance Teams

Data flow: OpenText Magellan Risk Guard to ArchivesSpace

When risky content is detected, OpenText Magellan Risk Guard can create remediation tasks in ArchivesSpace or a connected workflow system for archivists, legal staff, or compliance reviewers. Tasks may include redaction, metadata correction, restriction assignment, or escalation for legal review.

• Creates a clear handoff from detection to action
• Improves accountability across archives, legal, and compliance teams
• Shortens the time needed to resolve content issues

5. Ongoing Monitoring of Published Archival Collections

Data flow: Bi-directional

ArchivesSpace can provide collection metadata and publication status to OpenText Magellan Risk Guard, which then monitors newly published or updated content for emerging risk. If a collection becomes publicly accessible or is modified, the risk platform can rescan it and alert teams to newly introduced sensitive content.

• Supports continuous compliance after initial publication
• Detects risk introduced through later edits or uploads
• Helps maintain governance over large and changing archival repositories

6. Privacy and Retention Review for Legacy Collections

Data flow: ArchivesSpace to OpenText Magellan Risk Guard

Legacy archival collections often contain personal data, employee records, donor information, or legal correspondence that may no longer be appropriate for open access. ArchivesSpace can feed these collections to OpenText Magellan Risk Guard for review against privacy, retention, and disclosure rules, helping organizations decide whether to retain, restrict, redact, or deaccession content.

• Supports archival cleanup and lifecycle governance
• Helps identify records that may require retention or privacy action
• Reduces manual review effort for older collections

7. Audit Trail and Compliance Reporting for Archival Governance

Data flow: Bi-directional

OpenText Magellan Risk Guard can provide risk findings, review outcomes, and remediation status back to ArchivesSpace for audit documentation. ArchivesSpace can supply collection identifiers, publication dates, and access history to support reporting. Together, they create a stronger evidence trail for compliance audits, legal discovery, and internal governance reviews.

• Improves traceability of decisions made on archival content
• Supports audit readiness and regulatory reporting
• Provides a defensible record of review and remediation actions

These integrations are especially valuable for universities, public institutions, museums, government archives, and regulated enterprises that need to preserve historical records while controlling exposure to sensitive information.