OpenText Notifications - OpenText Core Digital Asset Management Integration and Automation

Common Integration Use Cases Between OpenText Notifications and OpenText Core Digital Asset Management

1. Asset approval and publishing alerts

Data flow: OpenText Core Digital Asset Management ? OpenText Notifications

When a new image, video, or branded document is approved in Core Digital Asset Management, OpenText Notifications can alert marketing, legal, and channel teams that the asset is ready for use. This reduces delays in campaign launch and ensures teams are working from the latest approved content.

• Notify brand managers when an asset moves to approved status
• Alert campaign owners when a final version is published
• Reduce manual follow-up across creative and marketing teams

2. Review and approval workflow reminders

Data flow: OpenText Core Digital Asset Management ? OpenText Notifications

OpenText Notifications can send reminders to reviewers when assets are waiting for approval, helping prevent bottlenecks in content production. This is especially useful for time-sensitive campaigns where delayed approvals can affect launch dates.

• Send reminders to legal or compliance reviewers for pending asset reviews
• Escalate overdue approvals to managers
• Improve turnaround time for content governance processes

3. Expiration and rights management alerts

Data flow: OpenText Core Digital Asset Management ? OpenText Notifications

Core Digital Asset Management can trigger notifications when an asset is nearing expiration, license end date, or usage restriction threshold. This helps teams avoid accidental use of expired or non-compliant content in campaigns, websites, and partner channels.

• Alert content owners before image or video rights expire
• Notify teams when an asset must be removed or replaced
• Support compliance and reduce legal exposure

4. New asset availability notifications for downstream teams

Data flow: OpenText Core Digital Asset Management ? OpenText Notifications

When new product photography, sales collateral, or training media is uploaded and tagged in Core Digital Asset Management, OpenText Notifications can inform sales, regional marketing, and partner teams that the content is available. This improves reuse of approved assets and reduces duplicate requests to creative teams.

• Notify sales teams when new collateral is ready
• Alert regional teams when localized assets are published
• Increase adoption of approved content across the business

5. Asset rejection and revision requests

Data flow: OpenText Core Digital Asset Management ? OpenText Notifications

If an asset is rejected during review, OpenText Notifications can immediately inform the contributor with the reason for rejection and next steps. This shortens revision cycles and helps creative teams correct issues faster.

• Notify designers when metadata or format requirements are not met
• Send revision comments to external agencies or internal creators
• Reduce back-and-forth communication and rework

6. Workflow status updates for cross-functional teams

Data flow: OpenText Core Digital Asset Management ? OpenText Notifications

As assets move through stages such as upload, review, approval, publishing, or archival, OpenText Notifications can keep stakeholders informed in real time. This gives business users visibility into content status without needing to check the DAM system manually.

• Provide status updates to project managers and content owners
• Improve transparency across creative, legal, and operations teams
• Support better planning for launch and publication schedules

7. System and governance alerts for DAM administrators

Data flow: OpenText Core Digital Asset Management ? OpenText Notifications

OpenText Notifications can be used to alert administrators about system events in Core Digital Asset Management, such as failed uploads, metadata validation issues, storage thresholds, or integration errors. This helps IT and platform teams respond quickly and maintain service reliability.

• Notify admins of failed ingestion or processing jobs
• Alert on storage capacity or performance thresholds
• Support faster incident response and operational monitoring

8. Bi-directional task coordination for asset-driven campaigns

Data flow: Bi-directional

In a campaign workflow, OpenText Core Digital Asset Management can trigger notifications when assets are ready for use, while OpenText Notifications can also route responses or acknowledgments back into the workflow process. This supports coordinated execution across marketing, legal, and channel operations.

• Notify stakeholders when campaign assets are approved and published
• Capture acknowledgments from regional teams or distributors
• Improve coordination for multi-step, multi-team content delivery