OpenText TeamSite - LiveSite Content Services - ArchivesSpace Integration and Automation

Common Integration Use Cases Between OpenText TeamSite - LiveSite Content Services and ArchivesSpace

1. Public-facing archival collection portal

Data flow: ArchivesSpace ? OpenText TeamSite - LiveSite Content Services

Use ArchivesSpace as the authoritative source for archival collection metadata, finding aids, and item descriptions, then publish selected records to a public website built on LiveSite Content Services. This allows libraries, museums, and corporate archives to present searchable, branded collection pages with dynamic content rendering and personalization.

Business value: Reduces manual web publishing effort, keeps public content aligned with archival records, and improves discoverability for researchers and external audiences.

2. Curated exhibit and storytelling pages

Data flow: ArchivesSpace ? OpenText TeamSite - LiveSite Content Services

Archive staff can select records, digital objects, and descriptive metadata from ArchivesSpace to create online exhibits, anniversary pages, or thematic story collections in LiveSite. The website can render contextual content such as related collections, featured items, and audience-specific messaging.

Business value: Enables communications and archival teams to launch timely digital exhibits without duplicating archival data entry, while increasing engagement with historical content.

3. Research request and reference workflow integration

Data flow: OpenText TeamSite - LiveSite Content Services ? ArchivesSpace

When users submit research inquiries, reproduction requests, or access questions through a LiveSite portal, the request can be routed into ArchivesSpace or linked to the relevant collection record. Staff can then manage reference activity alongside archival descriptions and track follow-up actions.

Business value: Streamlines reference services, improves response tracking, and gives archivists a direct connection between public inquiries and source records.

4. Access-controlled content publishing

Data flow: Bi-directional

ArchivesSpace can provide metadata about access restrictions, rights, and embargo dates, while LiveSite enforces those rules on the public website. For example, restricted collections can be hidden, partially displayed, or shown with a request-access workflow until the restriction expires.

Business value: Reduces compliance risk, ensures consistent rights handling, and prevents accidental publication of sensitive archival material.

5. Digital object preview and deep-linking

Data flow: ArchivesSpace ? OpenText TeamSite - LiveSite Content Services

ArchivesSpace can expose links, thumbnails, or preview metadata for digitized photographs, documents, and audiovisual assets. LiveSite can present these assets in collection pages, search results, and exhibit pages with responsive previews and contextual navigation back to the full archival record.

Business value: Improves user experience, increases usage of digitized assets, and gives content teams a scalable way to surface archival materials on the web.

6. Metadata synchronization for public search and SEO

Data flow: ArchivesSpace ? OpenText TeamSite - LiveSite Content Services

Selected archival metadata such as titles, dates, subjects, names, and abstracts can be synchronized into LiveSite to support public search, landing pages, and search engine optimization. This makes archival content more visible to external users and easier to index by search engines.

Business value: Expands audience reach, improves search performance, and reduces the need for manual content duplication by web editors.

7. Editorial workflow for archival announcements and updates

Data flow: ArchivesSpace ? OpenText TeamSite - LiveSite Content Services

When archivists create or update collection records in ArchivesSpace, those changes can trigger editorial tasks in LiveSite for web teams to publish announcements, highlight newly processed collections, or update featured content blocks. This supports coordinated publishing between archival and communications teams.

Business value: Shortens time to publish new archival content, improves cross-team coordination, and ensures the website reflects the latest collection activity.