OpenText TeamSite - LiveSite Content Services - Preservica Integration and Automation

Common Integration Use Cases Between OpenText TeamSite - LiveSite Content Services and Preservica

1. Publish archived records into customer-facing digital experiences

Data flow: Preservica ? OpenText TeamSite - LiveSite Content Services

Preservica can expose approved archival assets such as historical documents, images, videos, and records metadata to TeamSite for use in public websites, intranets, or digital portals. This is useful for museums, universities, public sector organizations, and regulated enterprises that want to surface trusted historical content without moving it out of the archive system.

• Preservica remains the system of record for long-term preservation
• TeamSite renders selected content dynamically for web audiences
• Business teams can create heritage, compliance, or anniversary pages faster

2. Deliver compliance-approved records to internal portals

Data flow: Preservica ? OpenText TeamSite - LiveSite Content Services

Organizations can use Preservica as the authoritative archive for policies, legal records, audit evidence, and regulated documents, then publish approved versions into internal portals managed by TeamSite. This supports employee self-service while ensuring only current or sanctioned records are exposed.

• Reduces manual requests to records management teams
• Improves access to validated documents across departments
• Supports governance by separating archive control from presentation

3. Enrich digital experiences with archival metadata and context

Data flow: Preservica ? OpenText TeamSite - LiveSite Content Services

Preservica metadata such as creation date, retention status, classification, author, and provenance can be passed to TeamSite to drive contextual content display. For example, a portal can show document history, version lineage, or related archived assets alongside current content.

• Improves transparency and trust in published content
• Enables context-aware search and navigation on websites
• Supports richer storytelling for public-facing or knowledge portals

4. Capture web-published content for long-term preservation

Data flow: OpenText TeamSite - LiveSite Content Services ? Preservica

Content published through TeamSite, such as campaign pages, announcements, policy pages, or event microsites, can be transferred to Preservica for retention and preservation after it is retired from the live site. This is valuable for legal defensibility, corporate memory, and regulatory retention requirements.

• Preserves final published versions and supporting assets
• Creates an auditable record of what was publicly displayed
• Reduces risk of losing important web content during site redesigns

5. Automate retention and disposition of expired digital content

Data flow: Bi-directional

TeamSite can send content lifecycle events to Preservica when pages or assets are retired, while Preservica can return retention or disposition status to guide whether content should remain accessible, be archived, or be removed from active delivery. This helps organizations align web content operations with records management policy.

• Automates handoff between content operations and records teams
• Reduces manual tracking of expired or obsolete content
• Improves compliance with retention schedules

6. Provide secure access to archived assets through authenticated portals

Data flow: Preservica ? OpenText TeamSite - LiveSite Content Services

Preservica can store restricted archival materials, while TeamSite provides role-based access through authenticated portals for employees, researchers, legal teams, or partners. TeamSite acts as the presentation layer, allowing controlled browsing and retrieval without exposing the archive directly.

• Supports permission-based access to sensitive historical content
• Improves user experience with branded portal navigation and search
• Helps separate security controls from user-facing delivery

7. Support digital transformation and website replatforming projects

Data flow: OpenText TeamSite - LiveSite Content Services ? Preservica

During website redesigns, CMS migrations, or portal decommissioning, TeamSite-managed content can be exported into Preservica to preserve legacy pages, documents, and media in a compliant archive. This gives business and legal teams access to historical web content after the old platform is retired.

• Protects institutional knowledge during platform change
• Reduces dependency on legacy systems for historical reference
• Supports audit, legal discovery, and brand history needs