Preservica - 3Play Media Integration and Automation

Common Integration Use Cases Between Preservica and 3Play Media

Preservica is an enterprise digital preservation platform used to securely archive, preserve, and provide long-term access to digital content. 3Play Media provides transcription, captioning, audio description, localization, and media accessibility services for video and audio content. Together, they support organizations that need to preserve rich media assets while also making them searchable, accessible, and compliant.

1. Archive Captioned and Transcribed Media Assets

Data flow: 3Play Media to Preservica

When video or audio files are processed by 3Play Media, the resulting transcripts, captions, and subtitle files can be automatically transferred into Preservica alongside the original media. This creates a complete preservation package that includes the source file and its accessibility and discovery metadata.

• Preserves captions and transcripts as part of the official archive record
• Improves long-term discoverability of media content
• Supports compliance and accessibility retention requirements

2. Preserve Accessible Versions of Public-Facing Media

Data flow: Preservica to 3Play Media

Organizations can send selected archived media from Preservica to 3Play Media for captioning, transcription, or audio description before republishing content on websites, learning portals, or public archives. This is useful when older media needs to be remediated for accessibility standards.

• Enables accessibility retrofitting for legacy content
• Supports ADA and WCAG compliance initiatives
• Reduces manual handling of archived media files

3. Create Searchable Media Archives for Research and Discovery

Data flow: 3Play Media to Preservica

Transcripts generated by 3Play Media can be ingested into Preservica as searchable text metadata. Research teams, legal teams, and records managers can then search across spoken content in archived recordings, interviews, webinars, and meetings.

• Improves retrieval of specific topics within long-form media
• Supports research, legal review, and internal knowledge access
• Reduces time spent manually reviewing recordings

4. Retain Compliance Evidence for Accessibility Workflows

Data flow: Bi-directional

Preservica can store the final accessible media package, while 3Play Media can provide processing records such as job completion details, transcript versions, and caption delivery files. This creates an auditable chain of custody for accessibility remediation and preservation activities.

• Supports audit readiness and governance requirements
• Provides evidence of accessibility remediation efforts
• Helps track version history for regulated content

5. Automate Media Preservation for University and Cultural Heritage Collections

Data flow: 3Play Media to Preservica

Universities, museums, libraries, and archives often manage lectures, oral histories, interviews, and event recordings. After 3Play Media generates transcripts and captions, Preservica can ingest the media package for long-term preservation and access management.

• Streamlines preservation of educational and heritage media
• Supports public access and internal archive workflows
• Reduces manual file packaging and metadata entry

6. Support Legal Hold and eDiscovery for Audio and Video Evidence

Data flow: Preservica to 3Play Media and 3Play Media to Preservica

For organizations managing litigation or investigations, Preservica can retain authoritative copies of audio and video evidence. Those files can be sent to 3Play Media for transcription, and the resulting text can be returned to Preservica to support review, indexing, and case management.

• Speeds review of recorded evidence
• Improves keyword search across spoken content
• Maintains preservation integrity of original evidence files

7. Publish Archived Media with Accessibility Enhancements

Data flow: Preservica to 3Play Media to Preservica

Content teams can retrieve archived media from Preservica, send it to 3Play Media for captioning or transcription, and then store the enhanced version back in Preservica for future reuse. This is valuable for organizations repurposing legacy content for training, communications, or public engagement.

• Extends the value of archived media assets
• Creates reusable, accessible content packages
• Supports efficient republishing of legacy materials

8. Centralize Media Asset Governance Across Records and Accessibility Teams

Data flow: Bi-directional

Preservica can act as the system of record for preserved media, while 3Play Media handles accessibility production. Integration allows records teams, communications teams, and accessibility teams to work from a shared workflow, with status updates and final deliverables synchronized between platforms.

• Improves coordination across departments
• Reduces duplicate file handling and manual tracking
• Creates a more controlled workflow for media governance