Sanity - Preservica Integration and Automation

Common Integration Use Cases Between Sanity and Preservica

1. Publish approved archival content from Sanity to Preservica

Data flow: Sanity ? Preservica

Content teams can use Sanity to create and approve long-form articles, reports, policy documents, or campaign assets, then automatically send final versions and associated metadata to Preservica for long-term digital preservation. This supports records retention requirements and ensures that finalized content is stored in a compliant, immutable archive.

• Reduces manual archiving work for content and compliance teams
• Preserves the final published version with full context and metadata
• Supports auditability and retention policies

2. Retrieve preserved assets from Preservica for reuse in Sanity

Data flow: Preservica ? Sanity

Archived documents, images, and media stored in Preservica can be surfaced in Sanity as reusable content references for editorial teams. This is useful when teams need to republish historical material, create anniversary campaigns, or reuse approved legacy assets in new digital experiences.

• Speeds up content reuse across websites, portals, and campaigns
• Ensures teams access the authoritative preserved version
• Reduces duplicate storage and version confusion

3. Sync metadata between content records and preservation records

Data flow: Bi-directional

Sanity content metadata such as title, author, publication date, topic, rights information, and campaign tags can be synchronized with Preservica preservation metadata. In return, Preservica can send retention class, archive identifier, and preservation status back to Sanity so editorial and compliance teams can track content lifecycle status from one place.

• Improves discoverability and governance
• Creates a consistent metadata model across active and archived content
• Helps teams understand which assets are published, archived, or under retention

4. Archive regulated content after publication

Data flow: Sanity ? Preservica

Organizations in regulated industries can automatically archive content after it goes live in Sanity. Once a page, announcement, or policy update is published, the integration can capture the final rendered content, related files, and approval details and transfer them to Preservica as a compliance record.

• Supports legal hold, regulatory review, and records management
• Creates a defensible archive of what was published and when
• Reduces risk of missing mandatory retention steps

5. Restore archived content for republishing or legal review

Data flow: Preservica ? Sanity

When teams need to republish a retired page, respond to a legal request, or recreate a historical experience, Preservica can provide the preserved record back into Sanity as a draft or reference item. Editors can then review, update, and republish the content without rebuilding it from scratch.

• Accelerates content recovery and republishing
• Supports legal discovery and internal review workflows
• Preserves chain of custody for historical content

6. Manage digital asset lifecycle from active content to archive

Data flow: Sanity ? Preservica

Marketing and communications teams often manage active assets in Sanity during campaigns, then need to move completed assets into long-term storage. The integration can automatically transfer expired campaign assets, retired product pages, and obsolete documents to Preservica based on status, date, or workflow rules.

• Keeps Sanity focused on active content only
• Improves content governance and storage efficiency
• Ensures expired assets are retained appropriately

7. Provide archive links and preservation status inside editorial workflows

Data flow: Preservica ? Sanity

Preservica can return archive identifiers, retention dates, and preservation status to Sanity so editors and approvers can see whether a piece of content has been archived, is under retention, or is eligible for disposal. This helps editorial, legal, and records management teams make faster decisions without switching systems.

• Improves visibility across content and records teams
• Supports policy-driven content governance
• Reduces back-and-forth between departments

8. Create a governed content supply chain for enterprise publishing

Data flow: Bi-directional

Sanity can serve as the system of record for active content creation and collaboration, while Preservica serves as the system of record for long-term preservation. Together, they create an end-to-end content supply chain where drafts are created, approved, published, archived, and later retrieved with full traceability.

• Aligns content operations, compliance, and records management
• Improves lifecycle control from creation to preservation
• Supports enterprise governance across multiple teams and regions