Scaleflex - Axiell Integration and Automation

Common Integration Use Cases Between Scaleflex and Axiell

1. Publish collection media from Axiell to Scaleflex for fast public delivery

Data flow: Axiell ? Scaleflex

Museums, libraries, and archives often store object images, exhibit visuals, and digitized documents in Axiell for preservation and metadata management. By sending approved media assets to Scaleflex, institutions can optimize and deliver those files through a high-performance media layer for websites, online catalogs, and exhibition pages.

• Automatically transfer newly approved images and videos from Axiell to Scaleflex
• Apply image compression, format conversion, and responsive renditions for web use
• Reduce page load times for public collection portals
• Keep Axiell as the system of record while Scaleflex handles delivery optimization

2. Sync metadata updates from Axiell to Scaleflex for better asset governance

Data flow: Axiell ? Scaleflex

Axiell is the authoritative source for collection metadata such as title, creator, date, rights, and object classification. Integrating this metadata into Scaleflex ensures that media assets remain searchable, well-tagged, and aligned with collection records across digital channels.

• Push descriptive metadata from Axiell into Scaleflex asset records
• Maintain consistent naming, rights, and provenance information
• Improve asset search and filtering for web teams and content editors
• Reduce manual re-keying and metadata drift between systems

3. Return derivative media and web-ready renditions from Scaleflex to Axiell

Data flow: Scaleflex ? Axiell

When digital teams create optimized derivatives in Scaleflex, those renditions can be sent back to Axiell for preservation workflows, internal review, or controlled access. This is useful when institutions need both archival masters and lighter derivatives for staff or partner use.

• Store web-optimized versions, thumbnails, or previews in Axiell
• Support internal review workflows without exposing master files
• Provide access to lower-resolution assets for researchers or curators
• Keep derivative generation centralized and consistent

4. Automate rights-controlled publishing for public access portals

Data flow: Bi-directional

Cultural heritage institutions must manage usage rights carefully. Axiell can hold rights and access restrictions, while Scaleflex can enforce delivery rules for public-facing channels. This integration helps ensure only approved assets are published and that restricted media is not exposed.

• Use Axiell rights metadata to determine publish eligibility
• Trigger Scaleflex delivery only when assets are cleared for public access
• Apply watermarks, access restrictions, or expiration rules in Scaleflex
• Reduce compliance risk for copyrighted or donor-restricted materials

5. Accelerate digitization workflows for archives and special collections

Data flow: Axiell ? Scaleflex

During digitization projects, institutions often ingest large volumes of scans, photographs, and audiovisual files into Axiell. Scaleflex can automatically optimize these assets for preview and distribution, allowing curators and researchers to access them faster without affecting preservation copies.

• Ingest newly digitized files from Axiell into Scaleflex for transformation
• Create thumbnails, zoomable images, and streaming-ready video formats
• Support faster internal review and public discovery
• Reduce storage and bandwidth costs for high-volume digitization programs

6. Improve online exhibition and collection page performance

Data flow: Axiell ? Scaleflex

Online exhibitions and collection pages often depend on rich media from Axiell. By serving those assets through Scaleflex, institutions can improve page speed, mobile performance, and user experience while maintaining accurate collection context from Axiell.

• Deliver exhibit images, object galleries, and media assets through Scaleflex CDN and optimization services
• Automatically generate responsive formats for different devices
• Support high-traffic public campaigns and temporary exhibitions
• Improve accessibility and engagement on digital heritage platforms

7. Streamline cross-team workflows between collections, digital, and communications teams

Data flow: Bi-directional

Collections teams manage authoritative records in Axiell, while digital and communications teams need fast access to approved media in Scaleflex. Integration creates a shared workflow where metadata, approval status, and asset availability move between teams without manual file handling.

• Curators approve assets in Axiell for digital publication
• Digital teams access optimized files in Scaleflex for campaigns and web updates
• Changes to titles, descriptions, or rights flow back to keep both systems aligned
• Reduce email-based approvals and spreadsheet tracking

8. Support long-term preservation with controlled access derivatives

Data flow: Scaleflex ? Axiell

Scaleflex can generate and manage access copies while Axiell retains the preservation record and collection context. This is valuable for institutions that need to preserve original assets but also provide controlled access to staff, partners, or researchers.

• Create standardized access derivatives from master files
• Attach derivative links or previews to Axiell records
• Preserve the relationship between master assets and public-facing versions
• Improve operational efficiency in archival and reference workflows