SFTP - Ziflow Integration and Automation

Common Integration Use Cases Between SFTP and Ziflow

Below are practical integration scenarios that connect secure file exchange in SFTP with creative review and approval workflows in Ziflow.

• Secure delivery of creative assets from production teams to Ziflow

  Flow: SFTP to Ziflow

  Production teams, agencies, or external vendors upload final artwork, product images, packaging files, or publication assets to a secure SFTP location. Ziflow then automatically imports the files for proofing and approval. This removes manual downloading and re-uploading, speeds up review kickoff, and ensures sensitive creative files are transferred through a controlled, encrypted channel.

• Automated approval routing for regulated or confidential content

  Flow: SFTP to Ziflow

  Organizations in regulated industries can use SFTP to receive confidential marketing, labeling, or compliance content from internal systems or external partners. Once the files land in the designated folder, Ziflow creates proofs and routes them to legal, compliance, brand, and product stakeholders for review. This supports auditability while reducing delays in approval cycles.

• External agency submission of campaign assets for internal review

  Flow: SFTP to Ziflow

  Agencies can deliver campaign files, banner sets, video frames, or print-ready artwork to a secure SFTP drop zone instead of sending attachments by email. Ziflow picks up the files and initiates the review process with internal marketing teams. This improves file security, standardizes intake, and creates a consistent approval workflow across multiple campaigns.

• Approved proof export to secure distribution partners

  Flow: Ziflow to SFTP

  After final approval in Ziflow, the approved version of a creative asset can be exported to SFTP for downstream distribution to print vendors, publishers, retail partners, or localization teams. This ensures only approved files are released and provides a secure handoff point for production or deployment systems that rely on SFTP.

• Version-controlled exchange of packaging and label artwork

  Flow: Bi-directional

  Packaging teams can place revised artwork files on SFTP for Ziflow review, while approved versions are sent back to SFTP for manufacturing or regulatory submission. This is especially useful for consumer goods, pharmaceuticals, and food and beverage companies where label accuracy, version control, and approval traceability are critical.

• Secure review of customer-specific or retailer-specific content

  Flow: SFTP to Ziflow

  Retailers and B2B customers often require customized catalogs, pricing sheets, or promotional assets. These files can be delivered securely through SFTP into Ziflow for internal brand, sales, and legal review before release. The integration helps teams manage multiple versions and customer-specific variations without exposing sensitive content through unsecured channels.

• Audit-ready approval process for compliance-sensitive documents

  Flow: Bi-directional

  For content that requires both secure transfer and documented approval, SFTP can serve as the controlled file exchange layer while Ziflow manages proofing history, comments, and sign-off records. This is valuable for financial documents, regulated disclosures, and externally published materials where organizations need both secure transport and a clear approval trail.

These integrations are most valuable when organizations need to combine secure file transfer with structured creative review, especially across marketing, compliance, legal, production, and external vendor teams.